Key Responsibilities:

• Maintain project files, logs, schedules, and documentation across all development stages.
• Prepare minutes of meetings, progress reports, and internal coordination memos.
• Support document control processes in coordination with consultants and contractors.
• Act as a point of contact between the development team and consultants (architects, engineers, planners, etc.).
• Coordinate submission and follow-up of documents to authorities such as DLD, RERA, Trakhees, Dubai Municipality, etc.
• Assist in organizing and facilitating meetings, site visits, and inspections.
• Follow up with consultants and contractors on outstanding tasks, approvals, and submissions and assist in tracking key project milestones, timelines, and deliverables.
• Compile and maintain project dashboards, Gantt charts, and progress trackers.
• Provide administrative and research support to senior team members in feasibility studies, budget preparation, or tender coordination.
• Carry out regular site inspections and capture photographic records to document the progress of works, health & safety issues, logistical issues, etc.
• Participate in site walks with the PDU team to take detailed notes of observations and actions for the project team to address.
• Assist the PDU in the implementation of project organizational policies and procedures.
• All the above accountabilities, including but not limited to any additional/new tasks or responsibilities assigned by the Head of PDU and other PDU managers.

Work Experience:

• 5 to 7 year experience in project/construction administration and support, for property developers or project managers.

Education:

• Higher Diploma or Bachelor’s Degree