Job Description

Position : Human Resources – Specialist

Location : Madrid, Spain

Job Type : Hybrid – 3 days in Office / 2 days remote

About the Role:

We are seeking a proactive and detail-oriented HR Specialist to support HR operations in multiple countries in the EMEA and APAC regions.

This role will be responsible for payroll coordination, employee lifecycle administration, HR data management, and office administration.

The successful candidate will maintain accurate employee records in the HR Information System, ensure compliance with local employment regulations, and provide day-to-day support to managers and employees across multiple EMEA countries.

This is an excellent opportunity for a highly organized HR professional who enjoys both operational work and process improvement in a dynamic, international environment.

Key Responsibilities:

• Coordinate and process payroll inputs for multiple countries, ensuring accuracy and timely delivery to external payroll providers.
• Maintain and update employee data in the HR Information System (HRIS) and personnel files, ensuring accuracy, consistency, and compliance with GDPR and local requirements.
• Administer onboarding and offboarding processes, including contracts, documentation, induction coordination, and system access.
• Support benefits administration, including health insurance, pension schemes, and other local programs.
• Serve as the first point of contact for HR-related queries, providing responsive and professional support to employees and managers.
• Prepare HR reports and assist with audits or compliance documentation as needed.
• Support HR projects such as policy rollouts, engagement initiatives, and process improvements.
• Coordinate office management and administrative activities, ensuring smooth day-to-day operations and supplier management.
• Promote a positive, inclusive, and collaborative workplace culture across all EMEA and APAC locations.

Essential Skills & Experience:

• Bachelor’s degree in Human Resources, Business, Economics, or related field.
• 3+ years’ experience in HR administration or HR specialist roles, ideally with EMEA or APAC exposure.
• Proven experience maintaining employee data in an HR Information System (HRIS) and working with payroll and HR platforms.
• Strong understanding of HR processes across the full employee lifecycle.
• Knowledge of relevant employment practices and GDPR/data protection compliance.
• Excellent attention to detail, accuracy, and discretion when handling sensitive information.
• Strong organisational and time management skills, with the ability to prioritise effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite and comfortable using digital HR tools and systems.
• Excellent interpersonal and communication skills, with a service-oriented and collaborative mindset.
• Fluent in English; additional European language(s) an advantage.

What We Offer:

• Hybrid working model (3 days in the office per week)
• A diverse, international work environment with global exposure
• Hands-on role with high impact
• Competitive salary and benefits package
• Career growth and professional development opportunities