Administration Officer
Rentokil InitialUnited Arab Emirates19 hours ago
ContractAdministrative
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About The Role
We are seeking a proactive and detail-oriented Admin Officer to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk & Communication
Bachelor's degree or relevant administrative experience
Minimum 2 years in administration/front desk coordination
Strong communication & customer service skills
Good command of MS Office and PDF tools
Experience with UAE documentation & logistics (advantage)
Highly organized and proactive with a sense of ownership
We are seeking a proactive and detail-oriented Admin Officer to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk & Communication
- Manage incoming calls
- Assist candidates during recruitment days/interviews
- Coordinate facility maintenance requests
- Prepare official company letters
- Track and renew Trade Licenses, Establishment Cards & Permits
- Arrange tissue, stationery, and pantry supplies
- Coordinate marketing materials and printing with suppliers
- Maintain proper inventory display for marketing shelves
- Manage local & international shipment bookings
- Assist in Google reviews listing and response preparation
- Coordinate printing of brochures, newsletters, and collateral
- Update Trackers
- Ensure new drivers sign fleet policy
- Monitor driver license validity and vehicle registration status
- Prepare employee monthly award certificates
- Process Pest Management, SSC, and QPA certificates
- Arrange hotel bookings
- Coordinate travel tickets
- Process Fujairah Municipality attestations
- Merge required documents for contract approvals
- Submit using assigned government portals
- Maintain Ajman Municipality credentials and secure filing
- Handle essential document files for PRO and sales support
Bachelor's degree or relevant administrative experience
Minimum 2 years in administration/front desk coordination
Strong communication & customer service skills
Good command of MS Office and PDF tools
Experience with UAE documentation & logistics (advantage)
Highly organized and proactive with a sense of ownership
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