Office & HR Coordinator
NEXRAIL.leaseLuxembourg7 hours ago
Full-timeHuman Resources
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Your mission
The Office & HR Coordinator will be reporting to the HR Director. Their main contribution is to ensure smooth daily operations of our office and provide administrative and coordination support to HR, contributing to a safe, efficient, and welcoming work environment.
Success in this role will come from their diligent and confidential communication, coordination and implementation of office and people related tasks. Attention to detail, accuracy and the keeping of details are key to success.
Key tasks
Office & Facilities Management
Welcome to NEXRAIL!
NEXRAIL is a full-service locomotive leasing company founded in 2021.
Our mission is to transition the European locomotive market to a fossil-free future by developing innovative, sustainable locomotive solutions, such as battery and dual-mode traction.
NEXRAIL comprises of 3 entities, one in Luxembourg, one in the Netherlands and one in Germany, called LocMaint as maintenance unit.
The Office & HR Coordinator will be reporting to the HR Director. Their main contribution is to ensure smooth daily operations of our office and provide administrative and coordination support to HR, contributing to a safe, efficient, and welcoming work environment.
Success in this role will come from their diligent and confidential communication, coordination and implementation of office and people related tasks. Attention to detail, accuracy and the keeping of details are key to success.
Key tasks
Office & Facilities Management
- Maintain the office as a functional and pleasing place to work and to have business meeting
- Manage office supplies, vendors, and maintenance providers in accordance with your budget
- Manage the relationship with the building manager
- Support health & safety compliance and workplace inspections
- Coordination of major events (such as board meetings, team outings, management off sites) incl. catering
- Maintain employee records and HR systems
- Support payroll preparation (attendance, variable pay, etc.)
- Manage onboarding/offboarding logistics and training schedules
- Assist with time-off management and employee queries
- Post job ads, screen applications, and coordinate interviews
- Support internal communication and employee engagement initiatives
- Liaise with finance for invoices and expenses
- Support ad hoc HR and operational projects as required
- Fluent English speaker, other European languages a plus (French, German, Dutch)
- 2–4 years of relevant experience in office management, HR administration, or similar roles
- Strong organizational and communication skills
- High sense of confidentiality, attention to detail, and service orientation
- Hands on mentality, positive attitude
- Comfortable working independently in a dynamic environment
- Customary computer skills (MS office suite, HRIS)
Welcome to NEXRAIL!
NEXRAIL is a full-service locomotive leasing company founded in 2021.
Our mission is to transition the European locomotive market to a fossil-free future by developing innovative, sustainable locomotive solutions, such as battery and dual-mode traction.
NEXRAIL comprises of 3 entities, one in Luxembourg, one in the Netherlands and one in Germany, called LocMaint as maintenance unit.
Key Skills
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