Key Responsibilities

Event Operations & Logistics

• Manage all operational aspects of expos from planning to pack-down.
• Liaise with venues, contractors, and suppliers (AV, furniture, freight, signage, staging, catering, security, cleaning, etc.).
• Oversee floorplan design, exhibitor allocations, and feature area setups.
• Ensure compliance with WHS, insurance, and risk management requirements.
• Manage bump-in / bump-out schedules, site induction, and onsite crew coordination.
• Coordinate freight, storage, signage, and build timelines with precision.

Project & Budget Management

• Develop and manage event operational budgets and supplier contracts.
• Track costs, approvals, and supplier payments to ensure events deliver on budget.
• Create and maintain critical paths, production schedules, and run sheets.
• Monitor milestones and ensure all departments meet key operational deadlines.

Team & Stakeholder Management

• Work closely with the Event Director, Marketing, Sales, and Content teams to align operational plans with strategic goals.
• Manage and mentor operations staff, contractors, and volunteers onsite.
• Coordinate with sponsors and exhibitors to deliver premium onsite experiences.
• Act as the primary point of contact for venue staff and production teams during bump-in/out and event days.

Systems & Process Development

• Maintain event documentation, operations manuals, and post-event debriefs.
• Implement and refine systems for efficiency (floorplan management, contractor booking, supplier database, etc.).
• Contribute to sustainability initiatives and operational innovation.

Skills & Experience

• 3–5+ years experience in event operations, ideally with expo, conference, or large-scale trade show backgrounds.
• Candidates must have specific experience in expo or trade show operations; other event types will not be considered.
• Strong experience liaising with venues, contractors, and suppliers.
• Proven success in managing budgets, logistics timelines, and floorplans.
• Excellent communication, negotiation, and time-management skills.
• Ability to work under pressure and handle multiple concurrent deadlines.
• Strong technical and digital skills (Google Workspace, Monday.com, CAD/floorplan tools, Excel).
• Understanding of risk management, safety compliance, and venue operations.
• Hands-on approach with the ability to lead onsite teams during bump-in/out.
• This role is open to Australian citizens only.

Bonus Points

• Experience with international expos or multi-city event delivery.
• Understanding of blockchain, fintech, or emerging-tech industries.
• Familiarity with exhibitor management software or registration systems.

Why Join Us

• You'll be part of a high-performance, no-BS team delivering some of the most dynamic events in Australia's tech landscape. We move fast, think big, and value people who take ownership and get things done.