Company Description

Digital Shadow IT specializes in delivering advanced technology services to assist businesses in streamlining processes and achieving strategic goals. Leveraging cutting-edge technologies such as IoT, Artificial Intelligence, Big Data Analytics, and Robotic Process Automation, we develop applications tailored to unique business needs using platforms like Nintex K2 and Microsoft tools. With expertise in digital transformation, cloud computing, and data analytics, we cater to a wide range of sectors, including telecom, banking, and oil and gas. We are committed to empowering businesses, academia, and governments to address complex technological challenges securely and effectively.

Role Description

This is a full-time role for an Executive Assistant holding Omani nationality, and based in Oman. The role involves managing administrative and clerical tasks, providing executive-level assistance, handling phone communications professionally, and supporting day-to-day office operations. The Administrative Assistant will also ensure seamless organization and efficiency in interactions and processes across the office.

Responsibilities

• Act as the point of contact between the manager and internal/external clients
• Extensively manage e-mails, including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Organize travel arrangements, booking flights, accommodations, trains, and taxis
• Help in issuing tourist visas and residency visas.
• Take dictation and minutes
• Produce reports, presentations, proposals, and briefs
• Devise and maintain the office filing system
• Assist with other ad-hoc administrative and project requirements as needed

Qualifications

Are you an aspiring Executive Assistant looking for a new challenge and an opportunity to showcase your skills and advance your career?

We are looking for a responsible Executive Assistant to ensure the smooth running of our team.

Requirements

• Available to join immediately
• Proven work experience as an Executive Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Available to fly for business trips when needed

Please note that preference will be given to female candidates.

If you are interested, please share your CV with a recent photo to [email protected]. Best of luck!