Job Profile:

• Department: Finance and Account
• Reporting To: Head of Finance and Accounts Department
• Location: GUtech

Job Objective:

To lead and manage the Accounts Payable function, ensuring all invoices, payments, and vendor transactions are processed accurately, timely, and in compliance with policies and accounting standards.

Key Tasks & Responsibilities:

• Oversee the entire accounts payable process from invoice receipt to payment.
• Ensure all supplier and staff payments are accurate and timely.
• Verify and record expenses using correct General Ledger (GL) combinations.
• Manage supplier advances and staff advances, ensuring proper settlement and follow-up.
• Prepare accounts payable ageing and cash flow forecasts.
• Review and reconcile bank accounts and payment records.
• Monitor bank balances and initiate necessary transfers.
• Ensure credit, debit, and prepaid card transactions are properly recorded.
• Establish and monitor internal controls within payables function.
• Support month-end and year-end closing activities.
• Coordinate with auditors for payable-related documentation and reports.
• Assist in ERP implementation, data validation, and troubleshooting.
• Prepare periodic management reports and recommendations for process improvement.
• Support in developing policies and procedures.
• Participate in internal control improvement initiatives and ensure adherence to established policies.

Qualification and Experience:

• Bachelor’s degree in accounting or finance.
• Professional certification (ACCA, CPA, CMA) preferred.
• 5-7 years of experience in account payable.
• Strong knowledge of accounting systems and ERP software.
• Attention to detail and excellent organizational skills.