Required Skills & Experience

• 5-7 Years of experience, Strong project management fundamentals (Kanban or hybrid delivery models)

• Experience managing digital or web-based projects (ideally intranet, SharePoint, or

SaaS platforms like Unily)

• Excellent organizational and multitasking skills — able to manage multiple

concurrent site builds and redesigns

• Proficiency with project tracking tools (Asana, or Microsoft Project, Excel)

• Strong communication and stakeholder management skills — can engage

confidently with business partners, IT, and content owners

• Experience collaborating with UX/design and development teams

• Analytical mindset — able to track project metrics, summarize outcomes, and

identify efficiency opportunities

• Comfortable managing shared resources (designers, contractors, editors) and

balancing workload

• Familiarity with content management systems (CMS) — understanding publishing

workflows and governance requirements

• Experience documenting and improving processes

• Detail-oriented with strong follow-through — anticipates issues, mitigates risks, and

closes loops

• Team-first collaborator — organized, proactive, and calm under pressure

Nice to Have Skills & Experience

• Familiarity with Unily, SharePoint, or similar intranet SaaS environments

• Understanding of digital governance, accessibility, and content lifecycle best

practices

• Knowledge of enterprise communication and digital workplace ecosystems

Job Description

Project Planning & Delivery

• Own project schedules, timelines, and deliverables across multiple site builds and

redesigns

• Create and maintain project trackers (Asana boards, Smartsheets, or equivalent)

• Coordinate kickoff, design reviews, QA, UAT feedback, and launch milestones

• Manage dependencies, identify risks, and communicate mitigation plans

• Ensure on-time delivery of sites that meet quality, design, and governance

standards

Stakeholder Coordination

• Serve as the main operational point of contact for business partners and internal

stakeholders

• Draft and distribute meeting agendas, notes, and action items

• Follow up on deliverables and drive accountability across teams

• Support leadership communications (status updates, project summaries,

dashboards)

Resource & Workflow Management

• Track team capacity (designers, builders) and manage workload assignments

• Flag resourcing constraints and propose solutions

• Support intake and prioritization by helping triage and scope incoming site requests

Governance & Process Support

• Ensure adherence to home governance policies and editorial standards

• Track completion of site owner audits and sign-off forms

• Maintain version-controlled documentation and templates

• Partner with the product manager to operationalize process improvements

Success in this Role Looks Like

• Ecosystem projects are delivered on time, within scope, and with minimal

escalations

• The product manager is freed from daily coordination and can focus on strategy,

innovation, and roadmap planning

• Stakeholders receive clear, proactive communication and feel confident in delivery

timelines

• Project documentation, governance tracking, and reporting are consistent and

reliable

• The Ecosystem pillar runs like a well-oiled delivery machine supporting scalable

growth