Administration and HR Executive (Full-Time) 

Location: 13 Dempsey Road, #01-01/02/06, Singapore 249674

Hours: 9 AM – 6 PM, Monday to Friday 

Salary Range: $2,900 – $3,200/month (based on experience)

About Us

At The Florte, we are passionate about bringing beauty and joy through flowers, creating experiences that leave lasting memories. From bespoke floral arrangements to weddings and events, our studio is a vibrant and welcoming space for creativity to thrive.

We’re looking for a warm, detail-oriented, and proactive Admin & HR Executive to support our day-to-day operations and growing team. If you're organised, enjoy multitasking, and have a love for flowers and lifestyle products, come bloom with us!

What You’ll Do

As an Admin & HR Executive at The Florte, you will play a critical role in managing both administrative functions and human resource operations. You’ll be a key point of contact for day-to-day support, helping to maintain smooth office operations while ensuring the well-being of our team

1. HR & Staff Administration

• Oversee full recruitment cycle (Post Job Ads/ Conduct Interviews/ Supporting Onboard) 
• Maintain attendance, leave, and roster records for all employees.
• Track lateness, OT, and prepare data for month end payroll submission.
• Prepare and update employment contracts, job scopes.
• Coordinate with the Director for CPF and salary processing.
• Manage employee's HR related enquiries.  

2. Accounts Documentation 

• Maintain a master list of invoices, receipts, vendor payments, and deposits.
• Prepare weekly payable/receivable updates for director and accountant.
• Match invoices with bank transfers and receipts for bookkeeping.
• Submit monthly petty cash and reimbursement summaries.
• Prepare monthly operations reports for the Director (covering HR, expenses, events).

3. Space Maintenance 

• Liaise with cleaning, pest control, and maintenance vendors.
• Ensure compliance with licensing (SFA, liquor license, fire safety).

4. Event & Venue Support

• Prepare event checklists (setup, manpower, rental usage).
• Track client contracts, prepare invoices, and payment collection for venue rentals.
• Assist to procure/ rent props for the Event. 
• Update shared calendar with confirmed bookings and logistics.
• Ensure sufficient Staffing for the Events.

Who You Are

• Singapore Citizen/ PR/ LTVP+

Skills & Experience:

• Minimum 1 year of experience in a customer service or HR-related role.
• Friendly, confident, and service-oriented, with excellent communication skills (both written and spoken English).
• A genuine passion for flowers and a keen interest in the lifestyle and creative industries.
• Capable of thriving in a fast-paced, dynamic environment while managing multiple tasks effectively.
• Detail-oriented, highly organized, and dependable, able to prioritize effectively.

Personal Attributes:

• A positive, proactive attitude with excellent interpersonal skills, able to work collaboratively with various teams.
• Flexible with work schedules, including availability on weekends and public holidays when needed.

Perks & Benefits

• Daily staff lunch provided
• Leave and Medical Benefits and Performance Based Bonus 
• Training and development opportunities. 
• Career growth within a growing local lifestyle brand
• Work in a beautiful, sunlit environment surrounded by florals and art