Project Coordinator

Project Coordinator – Higher Education

We’re looking for a proactive Project Coordinator to join a leading Australian university on an initial 12-month day-rate contract, supporting high-impact transformation projects across the portfolio.

WHAT’S ON OFFER

• $650.00 a day + GST
• Initial 12-Month engagement, with possibility of extension.
• Hybrid working model.
• Exposure to working alongside a well-established Australian Uni.

THE ROLE:

As a Project Coordinator, you’ll play a vital role in supporting project delivery, governance, and reporting across multiple initiatives. You’ll work closely with Project Managers and stakeholders to ensure projects are well governed, financially sound, and running to schedule.

Your key responsibilities will include:

• Providing program governance and assurance support.
• Managing risk, issue, and RAID reporting through the university’s PPM tool.
• Assisting Project Managers with financial analysis and forecasting, extracting data from Workday (or similar enterprise systems).
• Coordinating end-to-end procurement activities, including writing memos, tracking purchase orders, and maintaining accurate financial records.
• Supporting the team with planning and scheduling, ensuring deliverables, milestones, and dependencies are clearly defined.
• Maintaining all project artefacts, ensuring approvals and document control compliance.
• Organising and participating in resource management engagements, monitoring allocations, and escalating resource constraints as needed.
• Providing secretariat support for project governance forums, including agenda preparation, minute-taking, and action tracking.
• Coordinating logistics, room bookings, and implementation activities to keep projects running smoothly.

THE COMPANY:

A leading multi-sector university with more than 90,000 students and 10,000 staff globally. We offer postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways.

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement.

SKILLS & EXPERIENCE:

• Proven experience supporting projects or programs within a complex or enterprise-scale environment (Higher Education experience highly regarded).
• Proficiency using Workday or similar enterprise systems to extract and report financial data.
• Hands-on experience using PPM tools to manage project schedules, risks, and reporting.
• Advanced Excel skills, confident in analysis, data manipulation, and reporting.
• Strong understanding of project governance, assurance, and procurement processes.
• Exceptional organisational and communication skills, with the ability to coordinate across multiple teams.
• A proactive and collaborative mindset, someone who can anticipate needs and keep things moving.

Please note: You must have Full Working Rights in Australia and be based in Melbourne.

To apply, click the link and upload your current resume in Microsoft Word format only (.doc or .docx), or please send through a copy of your latest CV to [email protected] for a confidential discussion.

Please note: Only suitable candidates will get a call back for this vacancy.