Receptionist & Administration Assistant (Oman)

Administrative Assistant

Location: Muscat, Oman

Overview

We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.

Key Responsibilities

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
• Coordinate meetings, appointments, and maintain office calendars
• Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
• Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
• Handle petty cash transactions with proper documentation and accountability
• Input and maintain accurate data in ERP systems for administrative and operational purposes
• Prepare letters, reports, presentations, and internal communication materials
• Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
• Coordinate with vendors, maintenance teams, and service providers for smooth office operations
• Arrange travel logistics including hotel bookings, transportation, and ticketing when required
• Ensure reception area and common spaces are well-presented and maintained
• Support cross-departmental coordination to ensure timely completion of administrative tasks

Candidate Requirements

• Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
• Minimum 2-3 years of experience in an administrative role
• Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Basic knowledge of office equipment (printers, scanners, PBX systems)
• Excellent communication skills in English; Arabic is an advantage
• Strong organisational, multitasking, and time management abilities
• Professional demeanour with a customer-focused approach
• High attention to detail and commitment to maintaining confidentiality
• Positive attitude, reliability, and ability to work independently and as part of a team