Project Manager

As a Project Manager, you will be responsible for one or more projects within the Purchase department of our client. This includes managing project delivery within the agreed scope, cost, timeline, and quality. Additionally, you will deliver the expected project management outputs on time and to the required standard. You will follow the organization’s guidelines, processes, and procedures, and report to your Team Manager, among others.

You are expected to quickly familiarize yourself with new subject matter to provide value to internal business partners.

You will also contribute to the team’s operations through knowledge sharing, knowledge retention, and activities to improve team performance.

Responsibilities:

• Ensure all project expectations are clear for business stakeholders (including the project sponsor), IT stakeholders, and external suppliers, and confirm these agreements are realistic and well-documented in the deliverables.
• Keep business and IT stakeholders aligned by providing regular status updates tailored to their needs.
• Manage the project team (including IT, business, and external suppliers).
• Establish an efficient collaboration structure (e.g., daily stand-ups) and ensure seamless integration and cooperation among business stakeholders, IT stakeholders, and external software suppliers.
• Monitor the analysis, definition, development, and implementation of project outputs, taking necessary actions to ensure timely delivery.
• Track project costs, optimize cost efficiency, and ensure the project is delivered within the agreed budget.
• Monitor project scope delivery to prevent scope creep.
• Manage any changes to the project baseline (cost, time, and scope) in a structured way.
• Ensure the project outputs meet the desired quality standards.
• Act as an ambassador for the project by promoting it effectively.

Expected Outputs:

• Review project management deliverables provided during project initiation (such as scope, cost estimates, planning, risk management, team composition) and adjust as needed.
• Maintain a high-quality, up-to-date, validated project document in the standard format, archived internally.
• Create a list of project deliverables using a Work Breakdown Structure (WBS).
• Develop a detailed, updated project plan with identified dependencies and milestones.
• Provide a project status report in the standard format, archived according to guidelines.
• Maintain short-, medium-, and long-term resource demand documentation in the standard Excel format.
• Create and oversee the execution of a communication plan.
• Prepare a project closure document at the project’s end.

Skills and Desired Background:

• Demonstrated experience managing projects within the triple constraint framework (Time, Scope, Cost, and Quality).
• Experience developing project governance and validation paths in large organizations (involving multiple business units).
• Experience with IT project packages exceeding 1,000 person-days.
• Proven ability to creatively solve significant project issues and effectively communicate solutions at all levels, including executive level.
• Familiarity with waterfall project methodology.
• Experience managing projects with significant impacts across multiple business units, divisions, departments, or locations.
• Proficient in English and Dutch.