Office Administrator
Muller & Phipps Middle EastUnited Arab Emirates19 days ago
Full-timeAdministrative
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Job Purpose
A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking across a range of responsibilities to ensure a well-organized and productive work environment.
Key Responsibilities
A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking across a range of responsibilities to ensure a well-organized and productive work environment.
Key Responsibilities
- Oversee daily office operations and administrative procedures.
- Maintain office supplies inventory and ensure timely procurement.
- Handle correspondence, emails, and phone calls professionally.
- Assist in scheduling meetings, managing calendars, and coordinating events.
- Maintain organized records and files, both digital and physical.
- Coordinate with vendors, service providers, and building management.
- Ensure compliance with office policies and workplace safety regulations.
- Process invoices, expense reports, and basic bookkeeping tasks.
- Provide general administrative support to employees and management.
- Manage procurement processes, including supplier selection, purchase orders, and cost negotiations.
- Ensure efficient purchasing of office equipment, supplies, and services within budget constraints.
- Should have prior experience to exposure to UAE market.
- Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Proven experience as an Office Administrator, Administrative Assistant, or a similar role.
- Proficiency in Microsoft Office Suite and other office management software.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Problem-solving and decision-making abilities.
- Ability to work independently and within a team.
- Experience in office management or administrative roles in a corporate setting.
- Knowledge of basic accounting and financial procedures.
- Familiarity with CRM and ERP systems.
Key Skills
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