At Paybis, we are scaling our global presence across conferences, partner events, online activations, and hospitality experiences. To support this growth, we are looking for a Logistics Executive — a detail-oriented, fast, and highly reliable professional who will become the operational backbone of our event function.

This is a hands-on, execution-focused role. You will manage daily logistics, coordinate travel and registrations, organize event documents, support vendor research, and ensure our teams are always in the right place, at the right time, with everything they need.

If you are organised, proactive, and enjoy bringing order to fast-paced environments, this role will give you a chance to make an immediate impact.

• Coordinate all logistics for conferences, partner events, online events, and internal initiatives.
• Book flights, hotels, transfers, and restaurants; prepare travel itineraries and event schedules.
• Register team members for conferences and webinars; maintain accurate attendee lists.
• Keep team calendars updated with all relevant bookings, agendas, and deadlines.
• Perform ongoing research on upcoming events, vendors, venues, and service providers.
• Compare quotes, gather vendor information, and prepare structured decision tables.
• Support data entry tasks (e.g., exporting leads from events, cleaning data, updating Excel sheets).
• Organize and maintain event documentation, invoices, contracts, and shared folders.
• Assist with operational tasks related to partner gifts, hospitality, merch, and ad-hoc requests.
• Collaborate closely with Marketing, Sales, HR, and C-level to ensure smooth event execution.
• Contribute to improving processes, ensuring accuracy, speed, and high-quality delivery.

• Strong English skills (B2–C1), both written and spoken — daily communication with international teams.
• Excellent organization and time-management skills; ability to handle multiple tasks simultaneously.
• Confident with Excel/Google Sheets — comfortable with tables, comparisons, and structured data.
• Strong research and analytical thinking — ability to find information, compare options, and draw basic conclusions.
• Experience in one of the following:
• event logistics or coordination
• booking travel (flights, hotels, transfers)
• administrative or assistant roles
• Ability to work reliably under deadlines and maintain attention to detail across repetitive tasks.
• High sense of responsibility and ownership — tasks delivered on time, without reminders.
• Comfortable working in a fast-paced, dynamic environment.

• Experience with event platforms (Luma, Lifestorm, Zoom Webinars).
• Familiarity with email marketing tools (MailChimp, GetResponse, etc.).
• Basic knowledge of budgets, invoices, and expense tracking.
• Experience working with vendors (print, design, stand builders).
• Understanding of marketing or sales processes.
• Prior use of tools like Jira or Monday.com.
• Additional languages (Russian/Spanish/Portuguese) are a plus, not required.

• Chance to work with an ambitious international fintech company
• Competitive salary
• English classes
• Health insurance
• Budget for professional development
• Transparent, collaborative, and fast-moving culture — minimal bureaucracy, maximum ownership.