University of Khorfakkan
Administrative Assistant - مساعد اداري
University of KhorfakkanUnited Arab Emirates19 days ago
Full-timeAdministrative
Education

  • Bachelor’s degree in Business Administration or a related field (preferred).
  • Strong communication skills in English; knowledge of Arabic is an advantage.
  • Proficient in MS Office (Word, Excel, PowerPoint).

Experience

  • Minimum 2–3 years of administrative experience, preferably within an academic or higher education environment.
  • Experience in university administration or student services (preferred).
  • Knowledge of basic procurement and HR processes.

Key Responsibilities

Area: Administration

  • Manage daily office operations and maintain organized filing systems.
  • Handle incoming and outgoing correspondence, emails, and calls.
  • Schedule meetings, prepare agendas, and take minutes as required.
  • Support faculty and staff with administrative needs, including document preparation and data entry.
  • Assist with student inquiries and direct them to the appropriate personnel.
  • Maintain office supplies and coordinate procurement requests.
  • Prepare reports, letters, and presentations as needed.
  • Coordinate travel arrangements and logistics for department activities.
  • Support event planning and execution for academic and administrative functions.
  • Ensure compliance with university policies and procedures.

Skills

Soft Skills

  • Communication: Strong communication skills in English; Arabic is an advantage.
  • Collaboration: Works effectively with faculty, staff, and external stakeholders.
  • Customer Service Orientation: Polite, supportive, and responsive when dealing with employees, students, or visitors.
  • Confidentiality & Professionalism: Handles sensitive information with discretion.
  • Interpersonal Skills: Builds positive working relationships and maintains a pleasant office environment.

Technical Skills

  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Document Management System (filing, archiving, scanning, SharePoint or similar platforms).
  • Communication Tools (Microsoft Teams, Webex, and internal communication systems).
  • Data Entry & Database Management (accurate record-keeping, updating internal systems, managing digital files).

Competencies

Behavioural Competencies

  • Integrity: Upholds ethical standards in university service.
  • Initiative: Seeks opportunities to improve processes.
  • Resilience: Handles challenges and setbacks with a positive attitude.
  • Cultural Sensitivity: Respects and values diversity among students, staff, and community.
  • Accountability: Accepts responsibility for decisions and their outcomes in all roles.

Key Skills

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