HR and Business Administration Specialist

We are looking for a proactive and detail-oriented HR and Business Administration Specialist to support our business units with HR operations, administrative processes, and general business coordination. This role is key to ensuring smooth operations across HR, administration, and departmental functions, while maintaining compliance with company policies and UAE labor regulations.

Key Responsibilities:

HR Operations Administration

• Support HR Business Partner and corporate HR team with daily HR operations.
• Ensure accurate and timely payroll submission and WPS compliance.
• Manage end-to-end onboarding of new employees, including joining formalities, system access, documentation, and induction coordination.
• Support probation reviews, confirmations, transfers, offboarding, and employee lifecycle activities.
• Liaise with HR Shared Services for routine HR transactions and employee requests.

Employee Records & Database Management

• Maintain and update employee personnel files, payroll records, and HR databases.
• Ensure all employee records are complete, accurate, and easily accessible.
• Support development and maintenance of HRIMS and other reporting tools.
• Prepare monthly HR activity reports and track employee lifecycle metrics.

Government Relations & Compliance

• Coordinate with PRO teams for visas, Emirates IDs, medicals, security passes, and regulatory requirements.
• Ensure timely renewal of trade licenses, permits, insurances, and other statutory obligations.
• Monitor compliance with HSE and other regulatory requirements for operational staff.

Training Administration

• Assist with training requisitions, course bookings, and coordination with providers.
• Collate business unit training needs and maintain training records.

Operations & Business Administration

• Oversee contracts, NDAs, service orders, and payment requests; ensure proper cost allocation.
• Review and approve timesheets, monitor overtime, and report discrepancies.
• Manage office administration including facilities, rentals, housekeeping, and insurance.
• Coordinate with multiple departments (Operations, Finance, Sales, Administration) to ensure smooth workflows.

Reporting & Coordination

• Prepare monthly HR and operational reports.
• Track staff attendance, daily activities, and departmental metrics.
• Support management in implementing company policies and process improvements.

Other Responsibilities

• Provide support in disciplinary investigations, communication meetings, and special projects.
• Undertake additional administrative or operational tasks as required to support business units.

Skills & Competencies

• Strong written and verbal communication skills.
• Excellent organizational, planning, and multitasking abilities.
• Knowledge of UAE labor law, PRO procedures, and HR operations.
• Proficiency in MS Office and HRIS.
• Ability to work independently, prioritize tasks, and coordinate across teams.

Qualifications & Experience

• Bachelor’s degree in HR, Business Administration, or related field.
• Minimum 4-5 years of relevant experience in HR operations, administration, or business support.
• Hands-on experience with UAE payroll, WPS, PRO procedures, and full-cycle onboarding preferred.
• Exposure to cross-functional business operations and reporting is an advantage.