Office Admin HR Specialist

Job Summary:

As an Administrative Specialist based in Austria, you will play a crucial role in providing efficient and effective administrative support to the office. This position requires a detail-oriented individual with excellent organizational and communication skills to ensure the smooth functioning of day-to-day operations.

Responsibilities:

• Manage certain aspects of onboarding and offboarding process such as office induction tour, door access, returns of office supplies etc.
• Coordinate relocation and local travel requirements.
• Organise and manage all office virtual/site events for Austria office such as annual company event and celebrations.
• Demonstrate company culture while executing company activities such as recreation clubs, reading corner, office culture wall.
• Coordinate and assist with team-building activities for departments
• Manage and execute an extensive list of staff welfare/benefits arrangements.
• Manage corporate merchandise pocurement, inventory, storage and delivery.
• Managing of office supplies procurement and sourcing of vendor (Pantry / Stationery / Corporate Mobile / Business Name cards etc…)
• Manage office operations and office space.
• Company accommodation management and managing housekeepers and drivers.
• Performs other related duties as assigned.

Requirements:

• Experienced in pocurement and vendor sourcing.
• Experienced in SAP/ HR Shared Service.
• Proven experience as an Administrative Specialist or in a similar role.
• Proficient in Microsoft Office Suite and office management software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Knowledge of administrative procedures.