Executive Assistant – International Project

📌 Opportunity: Executive Assistant – International Project

Location: Remote in Portugal

Start Date: Mid-January

Contract Duration: Until June 30th, 2026

Schedule: Portugal timezone, with some flexibility

We are looking for a highly organized and proactive Executive Assistant / Team Assistant to join an international project, supporting the Corporate, External & Legal Affairs (CELA) team across Europe North & Middle East and collaborating with cross-border teams and external partners throughout Europe.

Key Responsibilities

Provide administrative and operational support to the CELA Europe North & Middle East team.

Partner closely with the regional Business Program Manager.

Support Legal Attorneys and Government Affairs professionals in 12 European countries.

Manage complex calendars, schedule meetings, and liaise with suppliers.

Handle procurement processes: purchase orders, supplier management, invoicing issues.

Coordinate international travel arrangements and prepare travel expense reports.

Draft and prepare standard contracts, Statements of Work, and sponsorship agreements.

Organize online and onsite events and international meetings.

Provide general office and equipment support.

Required Skills & Experience

5+ years’ experience as an Executive Assistant or Team Assistant.

Fluent in English (mandatory). Other languages are a plus.

Experience working in a multinational and multicultural environment.

Strong communication, organization, and problem-solving skills.

Ability to manage multiple priorities in a fast-paced environment.

Positive attitude, flexibility, and a collaborative mindset.

Offer & Conditions

Base Salary: 1700€

Meal Allowance: 6.50€ / day

International exposure & multicultural environment

Full remote work from Portugal

📩 Interested in this opportunity?

Send your CV in English and join a highly collaborative, multicultural environment with strong opportunities for professional growth.