OMERS
Executive Assistant, Singapore
OMERSSingapore12 days ago
Full-timeRemote FriendlyAdministrative
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We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

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OMERS Capital Markets is hiring an Executive Assistant located in our Singapore office to support our Capital Markets team. The team invests in both developed and developing markets of Asia and across the entire capital structure, looking at direct public and private markets as well as partnerships with third party fund managers. The EA would be an integral part of this team, whilst also working with related business functions, supporting a 12-14 member team in total.

The applicant would be a resourceful self-starter who can work independently with high-level supervision and direction. Your positive attitude and superior organizational and problem-solving skills will contribute to the exciting, dynamic environment we have created. You will be required to exercise good judgment, strong coordination skills and show initiative to support multiple, complex activities on behalf of the team. Occasionally, this position may be required to work outside of business hours to meet the needs of a global business. We welcome a strong team player to be part of a collaborative culture which cherishes mutual respect and diversity.

As a member of this team, you will be responsible for:

  • Providing a full range of secretarial and administrative services, ensuring quality service and professionalism at every interaction
  • Managing, coordinating, and maintaining calendars with conflicting priorities, which often include multiple time zones
  • Managing meetings which includes scheduling and preparing agendas with C-suite leaders internally and externally
  • Coordinating multiple and complex domestic and international travel arrangements, hotels, and itineraries, as well as preparing travel and expense reports
  • Building strong relationships across the organization, including partnering with internal and external stakeholders, as well as collaborating with the other Executive Assistants in the Singapore office and other global offices of OMERS
  • Administration of confidential files and presentations
  • Processing all invoices received for payment and complete expense reimbursement requests
  • Be an effective teammate and flexible in adjusting to changing work priorities
  • Performing additional administrative duties and/or special projects as assigned

To succeed in this role, you have / are able to:

  • Minimum 8 years’ experience in a similar role supporting senior leaders and team in a large, complex, international organization. Existing connects within the asset management and banking/ corporate C-suite offices in the region would be a plus
  • A post-secondary education
  • Computer literacy, MS Office Suite experience
  • Strong interpersonal, verbal, and written communication skills
  • Work well under pressure; meet tight deadlines; and maintain a sharp attention to detail, while maintaining maturity and professionalism
  • Demonstrate strength in time management and organizational skills with the ability to manage multiple tasks in a fast paced environment
  • Demonstrate the ability to prioritize, work independently with minimal direction and proficiency in dealing with ambiguity
  • Exercise high levels of discretion, tact and judgment while dealing with sensitive and confidential materials and matters
  • Have flexibility to work extra hours on occasion, if necessary

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

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