Grow with us! Universal Investment is on its way to becoming Europe's leading fund services platform and Super ManCo. We have provided innovative fund solutions for asset managers and institutional investors since 1968. We are also well established in Germany, Luxembourg, Ireland and Poland. From here and from our offices in Frankfurt, Krakow, Luxembourg, Dublin, Paris and Stockholm, we continue to expand internationally. We are currently looking for entrepreneurial people who want to grow and share in the profits of our success.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to our C-level and the Senior Leadership Team.

This role combines traditional executive assistance responsibilities with business coordination duties, ensuring smooth day-to-day operations, effective communication, and efficient time management at the senior leadership level.

Your tasks and responsibilities:

• Manage and maintain the calendar, including scheduling internal and external meetings, prioritizing appointments, and coordinating availability with other senior leaders.
• Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, presentations, and financial documentation for internal and external use.
• Handle confidential information with the highest level of discretion and professionalism.
• Providing support in daily operational tasks and ensure deadlines and deliverables are met.
• Act as a liaison between the dedicated department and other business units, ensuring effective communication and collaboration.
• Support the coordination of key financial and business initiatives, including planning, tracking deliverables, and preparing progress reports.
• Assist in organizing senior management meetings, preparing agendas, minutes, and follow-up actions.
• Oversee administrative processes, ensuring compliance with internal policies and procedures.

Your skills and experience:

• Bachelor’s degree in Business Administration, Finance, or a related field (preferred).
• Proven experience as an Executive Assistant, Personal Assistant, or Business Manager supporting C-level executives.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Exceptional communication skills in English (both written and verbal).
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and collaboration tools (Teams, SharePoint, etc.).
• High level of professionalism, discretion, and emotional intelligence.
• Ability to work independently, prioritize effectively, and adapt to a fast-paced, dynamic environment.

What we offer:

• An exciting working environment and challenging tasks
• Extensive insight into the European fund industry
• Friendly, international and goal-oriented working environment
• High degree of independent work
• Interesting discounts
• Free Deutschland ticket
• Attractive home office arrangements and working time flexibility