PMO Document Controller
atNorthFinland11 days ago
Full-timeProject Management, Information Technology
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About The Role
We are looking for a PMO Document Controller to join our Project Management Office (PMO) and provide dedicated support to project teams across atNorth. In this role, you will focus on document control activities within each project, ensuring that documentation is accurate, well-structured, and compliant with internal standards and external requirements.
You will assist with implementing and maintaining document control procedures, including naming conventions, version control, and workflows. Acting as a key support resource, you will help project managers, design managers, and other stakeholders by setting up structures, resolving document-related issues, and promoting best practices.
This role is essential for maintaining consistency and efficiency across all phases of our projects—from early development through handover—by ensuring teams have the right tools, templates, and guidance for effective document management.
Key Responsibilities
Through regular one-to-one engagements and monthly wellbeing surveys, we listen carefully to our teams, ensuring that every voice is heard and every opportunity for improvement is embraced. We recognize that innovation and collaboration thrive where people feel truly connected, which is why we come together each week to share ideas, strengthen relationships, and nurture a sense of belonging—sometimes over a simple breakfast and good conversation.
What we offer:
We are looking for a PMO Document Controller to join our Project Management Office (PMO) and provide dedicated support to project teams across atNorth. In this role, you will focus on document control activities within each project, ensuring that documentation is accurate, well-structured, and compliant with internal standards and external requirements.
You will assist with implementing and maintaining document control procedures, including naming conventions, version control, and workflows. Acting as a key support resource, you will help project managers, design managers, and other stakeholders by setting up structures, resolving document-related issues, and promoting best practices.
This role is essential for maintaining consistency and efficiency across all phases of our projects—from early development through handover—by ensuring teams have the right tools, templates, and guidance for effective document management.
Key Responsibilities
- Support project teams with all document control activities across atNorth’s development projects.
- Maintain and manage atNorth’s ACC hub to enable collaboration and efficient document workflows.
- Implement and enforce document control standards, including version control, archiving, and distribution.
- Provide templates, naming conventions, and checklists to ensure consistency across projects.
- Ensure compliance with internal procedures, contractual requirements, and certifications.
- Assist with onboarding and training teams (internal and external) on document control processes and platform use.
- Respond to platform-related questions and configure access and structures tailored to project needs.
- Maintain documentation schedules aligned with project milestones.
- Act as a resource for document control best practices and knowledge sharing across teams.
- Facilitate collaboration between atNorth teams and contractors by ensuring correct access and efficient workflows.
- Experience in document control or project administration, ideally within construction, engineering, or data center development.
- Strong understanding of document management systems and best practices.
- Familiarity with project collaboration platforms; experience with ACC or similar tools is an advantage.
- Ability to maintain standards and ensure compliance across multiple stakeholders.
- Excellent communication skills for training and supporting diverse teams.
- Highly organized, detail-oriented, and proactive in problem-solving.
- Comfortable working across multiple projects and deadlines simultaneously.
- Previous experience in a PMO or project delivery environment.
- Technical knowledge of construction or engineering documentation.
- Strong IT and digital collaboration skills.
- Fluent in English; fluency in Finnish language is a huge plus.
- Structured and process-oriented approach.
- Flexibility to adapt to evolving project needs.
- Strong team player who thrives in a collaborative environment.
- Commitment to accuracy, quality, and continuous improvement.
- Background check is conducted to all our employees.
Through regular one-to-one engagements and monthly wellbeing surveys, we listen carefully to our teams, ensuring that every voice is heard and every opportunity for improvement is embraced. We recognize that innovation and collaboration thrive where people feel truly connected, which is why we come together each week to share ideas, strengthen relationships, and nurture a sense of belonging—sometimes over a simple breakfast and good conversation.
What we offer:
- Weekly office breakfast on Wednesdays and daily snacks at the office
- Regular team events to stay connected and have fun
- Lunch and recreational benefits
- Extensive occupational health care
- Accident insurance covering your free time
- Holiday accrual of 2,5 days from the beginning of tenure
- Newest model of Iphone or Samsung for work phone
- Supportive and friendly colleagues across international teams
- A chance to contribute to something meaningful
- Opportunities for personal and professional growth within the organisation
Ready to apply?
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