Office Assistant
Montrose SoftwareNorway4 days ago
Full-timeAdministrative
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Job Description
Your daily work will include:
Your daily work will include:
- Monitoring and updating tasks in JIRA (tracking tickets, follow-ups, and status visibility)
- Cooperating with the Accounting team and HR/People team to support employee documentation, including preparation of new employment/contract agreements
- Supporting monthly settlements and recurring admin/finance-related reporting in cooperation with Accounting (e.g., collecting data, verifying inputs, coordinating approvals)Running onboarding for new employees (workspace readiness, access/checklists, welcome support, coordination with internal teams)
- Coordinating offboarding processes (checklists, equipment returns, access follow-up, documentation)
- Building and maintaining relationships with external vendors and service providers (negotiations, issue handling, keeping quality high)
- Supporting small office/ projects improvements: identifying needs, proposing solutions, and driving them to completion
- Ensuring smooth day-to-day office operations (supplies, space readiness, office processes)
- Organizing company events and team gatherings (planning, logistics, vendors, on-site support)
- Ordering and coordinating company breakfasts and lunches (cyclical orders, special requests)
- Preparing internal company meetings, assisting in compiling meeting agendas, and scheduling meetings
- Regular meetings: To be determined.
- Communication: Chat, emails, and calls
- Working hours: usually 9:00–17:00 CET (on-site)
- Experience in an Office Assistant / Office Coordinator / Workplace / Administration role
- Very good organizational skills and ability to prioritize in a fast-paced environment
- Strong communication skills and a “get things done” mindset
- Confidence in working with suppliers and coordinating logistics (multi-tasking + attention to detail)
- Ability to independently manage recurring processes (onboarding/offboarding, office routines)
- Comfort using basic office tools (Google Workspace) and readiness to work with JIRA (or similar tools)
- Good English for day-to-day communication
- Interest in office management, workplace improvements, or project coordination
- Basic project management skills (planning, tracking, closing tasks; ownership mentality)
- Experience working in an IT/software environment and supporting tech teams
- Familiarity with HR/admin processes (onboarding/offboarding checklists, internal documentation)
- Experience organizing events (integration events, offsites)
- Proactivity: spotting what can be improved before it becomes a problem
Key Skills
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