Wio Bank
Executive Assistant
Wio BankUnited Arab Emirates3 days ago
Full-timeAdministrative
About Wio

Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.

About The Role

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.

If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise—this may be the perfect opportunity for you.

Key Responsibilities

Executive Support

  • Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
  • Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
  • Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
  • Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.

Meeting & Event Coordination

  • Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
  • Coordinate executive events—both internal and external—including logistics, communications, and resource planning.

Office & Administrative Management

  • Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
  • Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
  • Identify and recommend improvements to optimize administrative workflows and increase efficiency.

Project & Initiative Support

  • Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
  • Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.

Confidentiality & Professionalism

  • Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
  • Maintain a high standard of professionalism in all communications and interactions, internally and externally.

What We’re Looking For

  • Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
  • Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
  • Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
  • Strong sense of ownership, discretion, and attention to detail.
  • Ability to work independently, adapt quickly, and handle confidential information with care.

Why Join Us

At Wio, we’re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.

Key Skills

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