Duration: 02 Jan 2026 - 12 months, option to extend on business demand

Location: Kent Ridge

Budget: Up to SGD4500/ Month

• Coordinates assigned aspects of the project and supports Project Managers in the management and execution of project activities. Executes work packages as assigned and supervised by the Project Manager or Functional Manager.

Main Accountabilities

• Ensures compliance with internal directives, procedures, applicable cybersecurity regulations, standards, and contractual requirements.
• Project Execution and Control
• Conducts analysis of planned versus actual project performance under the supervision of the Project Manager or Project Planning & Controls Manager.
• Prepares presentation materials and assists in project reviews. Updates project cost adjustments approved by the Project Manager and Controller in SAP or other project control systems.
• Monitors, controls, and ensures timely submission of invoicing based on instructions from the Project Manager, including customer follow-up when required.
• Prepares shipping documents and follows up on shipping and consignment details.
• Coordinates field engineer site visits and verifies contractor timesheets.
• Processes supplier and contractor invoices based on Project Manager instructions and ensures timely payments.
• Works closely with Project Closure Specialists, Assistant Project Managers, Project Managers, Senior Project Managers, and Project Directors.
• Stakeholder Relations
• Communicates relevant information effectively to project stakeholders, primarily internal.
• Health, Safety, and Environment (HSE)
• Demonstrates an understanding of HSE requirements, concepts, reporting, and project-related risks.
• Takes appropriate actions, under direction, to help mitigate project HSE risks.
• Planning and Scheduling
• Applies basic project planning techniques on ongoing projects and manages updates.
• Takes ownership of maintaining and adhering to customer and vendor billing milestones.
• Coordinates with project team members to meet planning and control requirements.
• Document Management
• Ensures documentation accuracy and consistency based on tasks assigned by the Project Manager or Documentation Specialist and in accordance with agreed procedures.
• Coordinates and oversees documentation requirements in collaboration with a document manager.
• Ensures compliance with internal procedures, cybersecurity standards, and contractual obligations.
• Ensuring successful execution and delivery of assigned work on time, within budget, and in accordance with contractual agreements, while adhering to quality and safety requirements.

Knowledge, Skills, and Experience

• Minimum 3 years of experience as a Project Specialist or in a similar role.
• Proficiency in SAP is mandatory.
• Strong skills in Office 365 applications such as Excel, PowerPoint, Word, SharePoint, and PDC.
• Knowledge of MS Project, PR+, and IPM is an advantage.
• Team-oriented individual with strong communication skills and a proactive approach to achieving results.