Job Description

Qualifications & Requirements:

Experience & Education:

• 1+ years of experience as an Administrative Assistant, Office Assistant, Coordinator, or similar role.

• Experience interacting with C-Level/Executive level teams.

• Experience in multinational or fast-paced environments is a plus.

• Bachelor’s degree in a related field preferred (not mandatory).

Skills & Competencies:

• Advanced/Fluent English (spoken and written).

• Excellent grammar, writing, and communication skills.

• Strong organization and attention to detail.

• Ability to multitask, prioritize effectively, and respond quickly.

• High level of discretion when handling confidential information.

• Proactive mindset and ability to anticipate needs.

• A global mindset and strong relationship-building skills.

• Proficiency with Google Workspace, Microsoft Word, Outlook, Excel, and online meeting platforms.

Nice to Have:

• Experience in the technology, IT services, or consulting industry.

• Experience supporting commercial/sales or operational teams.

• Familiarity with LATAM regional operations.

Key Responsibilities:

Administrative & Operational Support:

• Manage the calendar of the Regional LATAM Head and support additional leaders as needed, ensuring accuracy and avoiding scheduling conflicts.

• Coordinate and organize domestic and international travel logistics.

• Prepare, submit, and follow up on expense reimbursement requests.

• Draft, proofread, and format documents, presentations, and communications in English and Spanish.

• Support the creation, follow-up, receipt, and closure of administrative tasks for the LATAM region.

• Vendor management: Coordinate with external vendors and service providers (e.g., office suppliers, travel agencies), ensuring timely service delivery, proper documentation, and follow-up on invoices and issues.

Coordination & Communication:

• Assist with meeting preparation: agendas, materials, minutes, and follow-ups.

• Maintain organized documentation, shared folders, and dashboards with accuracy and confidentiality.

• Provide administrative coordination and task follow-up for internal initiatives.

• Establish strong professional relationships with team members and external contacts.

Event & Project Assistance:

• Assist in organizing logistics for departmental activities and corporate events.

• Collaborate with various internal teams to support regional operations.

• Provide back-up support to other administrative team members as needed.

• Support additional tasks or projects as assigned.

Department/Project Description

Administrative Assistant (Advanced English)

Work Model: Hybrid – 2 times per week @ Palermo/Microcentro

Schedule: Full-time

About the Role:

GlobalLogic is seeking a proactive, organized, and detail-oriented Administrative Assistant to support the Regional LATAM Head and collaborate with the broader HR team. This role provides essential administrative and operational support, helping ensure smooth coordination across the region.

The ideal candidate is highly organized, adaptable, communicates clearly, and feels comfortable working in a dynamic, fast-paced environment. Confidentiality, professionalism, and attention to detail are key to succeeding in this role.