Novartis
Executive Assistant / Coordinator
NovartisUkraine5 days ago
Full-timeAdministrative
Summary

  • Provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenance

About The Role

 Major accountabilities:

  • General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks.
  • Involved in strategic planning processes.
  • Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department.
  • Accommodates customer’s specific needs.
  • Work processes in own area of responsibility: Initiates new processes or modification of processes and coordinates the introduction of new or modified processes.
  • Handling of administrative projects: Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) -Supervisory tasks: Mentors temporary employees or apprentices or assumes a limited project coordination/management role.
  • Proactively engage stakeholders to ensure that on site client’s expectations are met through high levels of customer service -Effectively manage service vendor to ensure an on time deliverable system.
  • 24/7 emergency call support and site attendance is required.
  • Flexibility and ownership of the overall operations.
  • Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)

Key Performance Indicators

  • Enhance operational effectiveness and efficiency -Consistently monitor and control the quality of performance -Reduce operational costs -Maximize asset value and extend asset life cycle

Minimum Requirements

 Work Experience:

  • Managing Crises.
  • Cross Cultural Experience.
  • Collaborating across boundaries.

Skills

  • Quality decision making.
  • Managing resources.
  • Creativity and visioning.
  • Being assertive.
  • Conflict management.
  • Challenging the status quo.
  • Influencing and persuading.
  • Transaction Deal Structuring.
  • Franchise Strategy Prioritization.
  • Analyzing stakeholder requirements.

Languages

  • English
  • Ukrainian

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Apply