Project Coordinator

Position Overview

A world-leading manufacturer of high-quality hardware and intelligent systems for the furniture industry, recognized for precision, innovation, and reliability, with a growing presence across the Middle East and Africa. Based in Dubai, the Project Coordinator will support the successful delivery of regional projects by coordinating closely with internal teams and external stakeholders. The role ensures project timelines are met, documentation is accurate, and costs, quality, and compliance are effectively managed. The ideal candidate is detail-oriented, proactive, and brings strong organizational, communication, and project coordination experience in a fast-paced environment.

Key Responsibilities

Project Planning & Coordination

• Coordinate with internal teams including Sales, Technical, Supply Chain, and Accounts, as well as external stakeholders such as clients, contractors, and consultants.
• Track project progress against approved timelines and proactively escalate potential delays or issues.

Documentation, Reporting & Communication

• Maintain accurate and up-to-date project documentation, including meeting minutes (MOM), approvals and change requests.
• Act as the central point of communication between departments and customers.
• Prepare and circulate weekly and monthly project progress reports.

Procurement & Material Coordination

• Monitor procurement activities, deliveries and stock requirements.
• Ensure material availability is aligned with project schedules.

Quality & Compliance Monitoring

• Ensure projects comply with company standards, technical specifications, and safety guidelines.
• Track and close project LPO’s prior to project handover.

Financial Coordination

• Monitor project costs against approved budgets.
• Support billing milestones, invoicing processes and follow-up on client payments.

Risk & Issue Management

• Manage client communications, clarifications and approvals throughout the project lifecycle.
• Maintain strong professional relationships to ensure client satisfaction and encourage repeat business.

Qualifications & Experience

• Bachelor’s degree in Engineering, Business Administration, or a related field.
• 3–5 years of experience in project coordination or project management, preferably within building materials, furniture fittings, or construction-related industries.
• Strong organizational, coordination and documentation skills with high attention to detail.
• Proficiency in MS Office; experience with ERP or CRM systems is an advantage.
• Excellent communication skills.
• Ability to manage multiple priorities, work under pressure and consistently meet deadlines.