Executive Assistant (temporary)
ChiquitaSwitzerland1 day ago
Full-timeAdministrative
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Company Description
Chiquita is a leading global company with 20,000 employees across 30 countries. We are passionate about our nutritious, high-quality, energy-rich and value-added bananas.
Chiquita's products are sold in nearly 70 countries around the world. Chiquita Brands International grows, procures, markets and sells bananas and other fresh fruits under the Chiquita brand and other names.
Job Description
Position Summary:
Chiquita is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our leadership team as well as ensure the smooth running of our office operations during a maternity cover period of approximately 6 months.
This is a pivotal role that combines proactive executive support, coordination across teams, and responsibility for maintaining an efficient, welcoming, and productive workplace environment. This role is 100% on-site.
Key Responsibilities:
Chiquita is a leading global company with 20,000 employees across 30 countries. We are passionate about our nutritious, high-quality, energy-rich and value-added bananas.
Chiquita's products are sold in nearly 70 countries around the world. Chiquita Brands International grows, procures, markets and sells bananas and other fresh fruits under the Chiquita brand and other names.
Job Description
Position Summary:
Chiquita is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our leadership team as well as ensure the smooth running of our office operations during a maternity cover period of approximately 6 months.
This is a pivotal role that combines proactive executive support, coordination across teams, and responsibility for maintaining an efficient, welcoming, and productive workplace environment. This role is 100% on-site.
Key Responsibilities:
- Provide high-level administrative and organizational support to top management.
- Manage international travel and prepare expense reports.
- Coordinate meetings organization and the signature of legal documents maintaining confidentiality and discretion.
- Prepare monthly reports, gather documentation, translate documents, and coordinate the process and approval of invoices.
- Assist with various special projects and ad-hoc tasks as needed.
- Assist with the day-to-day operations of the office, ensuring a well-organized and efficient environment.
- Manage office budgets and contracts, purchasing, and expense reporting.
- Review and process invoices, ensuring accuracy and timely booking in our accounting system.
- Organize internal events within allocated budget.
- Other duties as assigned.
- Strong interpersonal and communication skills.
- Confident in using office equipment, including phones, computers, printers, and MS Office.
- Fast learner with excellent organizational and time management abilities.
- Customer service oriented with a consistently pleasant and professional demeanor.
- Ability to stay calm, adapt to changing priorities, solve problems efficiently and handle confidential information professionally.
- Attention to details and accuracy in administrative tasks.
- Punctual and reliable.
- Able to follow directives but also able to operate autonomously.
- Degree and previous relevant experience in an international environment required.
- Fluent French and English are a must. Portuguese and/or Spanish would be a plus.
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