Executive Assistant
UBTUnited Kingdom1 day ago
Full-timeAdministrative
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Salary: £34,000 - 36,000 per annum (Negotiable dependent on experience)
Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based)
Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service)
Benefits include:
Working at the heart of the organisation, you'll act as a trusted right hand to the Managing Director and Finance Director, while also supporting the wider Executive team. This is a pivotal position for someone who enjoys variety, takes pride in excellence, and isn't afraid to challenge, prioritise and keep things moving.
If you're energised by creating order, managing complexity, and being the calm force behind a busy leadership team — this role will suit you perfectly.
The Role:
Executive Support
You'll be an experienced EA who knows how to operate confidently at senior level. You're organised to the point of instinct, calm under pressure, and comfortable pushing back when needed.
You'll likely describe yourself as:
This is a rare opportunity to step into a newly created EA role where you'll have genuine influence, autonomy and visibility. You'll be trusted, valued and relied upon, not just to support, but to improve how things run.
If you're looking for a role where your organisational skill will truly make a difference, we'd love to hear from you.
IND25
Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based)
Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service)
Benefits include:
- Free lunch and refreshments daily
- Free onsite parking
- Company pension scheme
- Staff discount
- No weekends or bank holidays
- Private Medical Insurance
- Access to company bonus scheme
Working at the heart of the organisation, you'll act as a trusted right hand to the Managing Director and Finance Director, while also supporting the wider Executive team. This is a pivotal position for someone who enjoys variety, takes pride in excellence, and isn't afraid to challenge, prioritise and keep things moving.
If you're energised by creating order, managing complexity, and being the calm force behind a busy leadership team — this role will suit you perfectly.
The Role:
Executive Support
- Manage complex diaries for senior leaders, ensuring smart prioritisation and seamless scheduling
- Organise all meetings for the Managing Director, including agendas, preparation and logistics
- Take accurate, detailed meeting notes and proactively follow up on agreed actions
- Track, chase and maintain momentum on leadership actions and priorities
- Handle Director expenses with accuracy and discretion
- Act as a sounding board and organiser - capturing ideas and turning them into clear actions
- Prepare and coordinate weekly leadership and company-wide meetings
- Ensure clear communication, follow-through and accountability across the business
- Lead planning and logistics for company events, leadership sessions and team gatherings
- Arrange catering and practical details for key internal events
- Coordinate staff training schedules across the business
- Support onboarding and induction to ensure a professional, well-organised experience for new starters
You'll be an experienced EA who knows how to operate confidently at senior level. You're organised to the point of instinct, calm under pressure, and comfortable pushing back when needed.
You'll likely describe yourself as:
- Exceptionally organised and detail-focused
- Proactive, resourceful and action-driven
- Confident communicating with senior stakeholders
- Comfortable managing competing priorities in a fast-paced environment
- Discreet, trustworthy and professional
- Tech-savvy, confident with Microsoft 365 and modern digital tools (including AI)
- Resilient, pragmatic and unafraid to stand your ground
This is a rare opportunity to step into a newly created EA role where you'll have genuine influence, autonomy and visibility. You'll be trusted, valued and relied upon, not just to support, but to improve how things run.
If you're looking for a role where your organisational skill will truly make a difference, we'd love to hear from you.
IND25
Key Skills
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