Executive Assistant
Trivium GroupUnited States9 hours ago
Full-timeRemote FriendlyMarketing
Track This Job
Add this job to your tracking list to:
- Monitor application status and updates
- Change status (Applied, Interview, Offer, etc.)
- Add personal notes and comments
- Set reminders for follow-ups
- Track your entire application journey
Save This Job
Add this job to your saved collection to:
- Access easily from your saved jobs dashboard
- Review job details later without searching again
- Compare with other saved opportunities
- Keep a collection of interesting positions
- Receive notifications about saved jobs before they expire
AI-Powered Job Summary
Get a concise overview of key job requirements, responsibilities, and qualifications in seconds.
Pro Tip: Use this feature to quickly decide if a job matches your skills before reading the full description.
Executive Assistant (Remote, US-Based)
Location: Remote (U.S. preferred)
Type: Full-Time | Contractor (1099) to start
Compensation: $4,000-$6,000/month (based on experience)
Start Date: ASAP
About The Role
We are hiring a highly capable Executive Assistant to support a founder/operator managing multiple fast-growing businesses across digital marketing, health & fitness, and software.
This is a true right-hand role. You will be responsible for creating structure, reducing noise, and enabling the executive to focus exclusively on high-impact work. If you thrive in fast-moving environments, think in systems, and execute without hand-holding, this role is for you.
This is a remote-first role, with flexibility around location. Trust, autonomy, and execution matter more than proximity.
What You'll Own
Executive Support
By 90 days:
You are:
Required Experience & Skills
Location: Remote (U.S. preferred)
Type: Full-Time | Contractor (1099) to start
Compensation: $4,000-$6,000/month (based on experience)
What We Value
Location: Remote (U.S. preferred)
Type: Full-Time | Contractor (1099) to start
Compensation: $4,000-$6,000/month (based on experience)
Start Date: ASAP
About The Role
We are hiring a highly capable Executive Assistant to support a founder/operator managing multiple fast-growing businesses across digital marketing, health & fitness, and software.
This is a true right-hand role. You will be responsible for creating structure, reducing noise, and enabling the executive to focus exclusively on high-impact work. If you thrive in fast-moving environments, think in systems, and execute without hand-holding, this role is for you.
This is a remote-first role, with flexibility around location. Trust, autonomy, and execution matter more than proximity.
What You'll Own
Executive Support
- Own and optimize a complex calendar across multiple businesses and time zones
- Manage inboxes, messages, and notifications (Slack, email, text)
- Act as gatekeeper: filter, prioritize, and surface only what matters
- Prepare meeting briefs, agendas, and follow-up summaries
- Track decisions, deadlines, and commitments
- Build and maintain task systems, dashboards, and workflows
- Track projects, follow-ups, and deliverables across teams
- Coordinate with internal stakeholders, vendors, and partners
- Handle light legal, HR, and financial admin tasks
- Maintain accurate reporting and documentation
- Schedule personal appointments (medical, wellness, travel, etc.)
- Coordinate shopping, gifting, and errands
- Support ad-hoc personal logistics as needed
- Support research, competitive analysis, and prep for opportunities
- Help structure new initiatives and incoming opportunities
- Ensure the executive is focused only on highest-value work
By 90 days:
- The executive's calendar, inbox, and task flow are structured and predictable
- Communication noise is dramatically reduced
- You operate with minimal instruction and high trust
- You function as a true leverage point for the executive
- Opportunities no longer fall through due to time constraints
- Systems run smoothly without constant oversight
You are:
- Proactive, decisive, and calm under pressure
- Highly organized with strong systems-thinking ability
- Tech-savvy and comfortable learning tools quickly
- Discreet, trustworthy, and detail-oriented
- Concise communicator (clear > verbose)
- You do not need hand-holding and are comfortable figuring things out independently
- Monday-Friday availability (8/9am-5/6pm local)
- Responsive during business hours; flexible as needed
- Remote-first, outcome-driven culture
- Contractor (1099) to start, with potential W2 conversion later
Required Experience & Skills
- 3-5+ years supporting executives or founders in fast-paced environments
- Experience in digital, startup, marketing, or tech-adjacent industries preferred
- Strong Google Workspace skills (Gmail, Calendar, Docs)
- Comfort with project management tools (ClickUp preferred)
- Ability to manage multiple priorities without losing accuracy
- Experience supporting founders with multiple companies
- Familiarity with CRMs, dashboards, or analytics tools
- Comfort using AI tools to increase efficiency
- Background in paid media, software, or health & fitness industries
Location: Remote (U.S. preferred)
Type: Full-Time | Contractor (1099) to start
Compensation: $4,000-$6,000/month (based on experience)
What We Value
- Ownership over tasks and outcomes
- Speed with accuracy
- Clear, direct communication
- Trust and discretion
- Continuous improvement
Key Skills
Ranked by relevanceReady to apply?
Join Trivium Group and take your career to the next level!
Application takes less than 5 minutes