EXECUTIVE ASSISTANT / PROJECT MANAGER

This role at Untitled Group combines elements of an Executive Assistant (EA), Personal Assistant (PA) and Project Manager. This role will manage multiple projects in collaboration with a Managing Partner, ensure continuity across tasks, and reduce the need for executive involvement. In this role you will coordinate across various teams, prioritise commercial importance, and ensure smooth day-to-day operations of your areas of impact. The role requires skills including being highly organised, proactive, and capable of driving tasks and projects to completion while keeping the executive up-to-date and focused on high-level priorities.

ABOUT YOU

You are a well-experienced EA or have had relevant experience partnering with senior management. You have worked in complex, multi-faceted businesses and enjoy a role with variety. You are happy working in a modern, busy office environment; and you know how to manage the balance between connection and confidentiality. This role requires extraordinary communication skills, and an innate ability to influence others.

ABOUT US

Based in Melbourne, we are a professional but fun-loving outfit. We work hard - this is a job where change is a constant and we are focused on delivering value to our customers. In addition to an above-market rate salary, you will access benefits including professional development opportunities, team mental health workshops, we shout lunch on Mondays and yes...you have the opportunity to attend festivals and events!

HERE’S WHERE YOU’LL BE SPENDING YOUR TIME:

• Providing executive and personal support to senior leaders
• Manage emails and schedule for a Managing Partner
• Project management, coordination and administration
• Prioritising projects based on commercial importance, profitability, and overall business impact
• Maintaining consistency across communications, projects, and stakeholder interactions, ensuring the executive has a clear, organised understanding of all activities.
• 'Connecting the dots' between different projects and initiatives, ensuring alignment between different departments and teams.
• Liaising with internal and external stakeholders on behalf of the executive, ensuring clear and consistent communication.
• Representing the executive in meetings and handle communications professionally, ensuring their time and focus are optimised.
• Coordinate and prepare meetings, including planning, attending, minute taking and reporting, and completing follow up actions
• Prepare and format of reports, business papers and presentations

YOU’RE ALL ABOUT:

• Experience working as an EA with Senior Management
• Exceptional networker
• Warm, engaging and firm communicator
• Incredible attention to detail
• Inclusive collaborator, you bring everyone along for the ride
• Professional approach to work
• Outstanding organisational skills
• Strict appreciation for confidentiality
• Ability to minute take and report following meetings
• Ability to use initiative and forward plan
• A flexible, committed and sensitive approach in response to changing business requirements
• Copywriting, design, data analytics skills (nice to have, but not mandatory)
• Melbourne-based

Untitled values diversity and nurtures the uniqueness of our team and the individuals who make us stronger. We encourage candidates from diverse and/or minority backgrounds to express your interest. Our team is excited to share our experience, share our space and share the mic. We believe in creating a working environment where each individual is able to bring their full self to work and is valued for their unique contribution.