Administrative Manager

Role - Admin Manager

Location - Dubai

Salary - 9 K AED

1. Develop and implement administrative policies, procedures, and systems to streamline operations and improve efficiency.

2. Oversee day-to-day administrative activities, including office supplies management and

collaborate with vendors, suppliers, and service providers to ensure the timely delivery of office supplies and services.

3. Supervise and manage Admin team (Receptionists, Office Boys & Securities) in assigning tasks, monitoring performance, and providing training and support.

4. Coordinate the distribution of uniforms to employees, ensuring accurate sizing and proper fitting.

5. Identify and assess PPE requirements based on job roles and safety regulations.

6. Manage advertising renewal processes, including contracts, payment, and documentation.

7. Coordinating administrative tasks across departments requires effective communication and collaboration to ensure smooth operations.

8. Coordinate with the suppliers/service providers for the AMCs, maintenance & scheduled services for the office facilities

9. Coordinating office stationery, staff uniform & other purchases

10. Maintain accurate and up-to-date records and documentation including contracts, agreements, licenses, and compliance documentation

11. Assist in ensuring that office policies and procedures comply with legal and regulatory

requirements.

12. Ensure office security procedures are in place and all employees follow safety and security

protocols.

13. Coordinate business travel arrangements for employees, including flight bookings,

accommodation, transportation, and itineraries & Taking care of staff transportation.

14. Ensure the proper management and approval of travel-related expenses in accordance with company policies

15. Organize and maintain important documents, records, and files in compliance with company policy.

16. Coordinate and schedule meetings, conferences, and events, including arranging logistics,

catering, and materials.

17. Develop and manage the administration budget, ensuring efficient use of resources and

minimizing costs

18. Approve office-related expenses, including office supplies, utilities, and maintenance costs.

19. Prepare regular reports on office activities, budgets, expenses, and other key metrics for

management.

20. Track and evaluate the effectiveness of administrative operations and implement improvements where necessary.