Executive Assistant
Euractiv DeutschlandBelgium3 days ago
Full-timeRemote FriendlyAdministrative
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FEATURED JOB Full Time
Executive Assistant
Administration
Brussels, Belgium
Position closing date: January 5, 2026
Apply now
Job Description
Are you a highly organised and proactive person with proven experience of supporting executives? We are looking for an Executive Assistant to support the Secretary General and President in their daily work in a proactive, efficient and professional manner. This involves managing their calendars, preparing for and following up on meetings as well as general administrative and logistical support. Do you have a keen eye for detail? Are you a socially skilled person who is ready to work in an international environment? Do you have a flexible and proactive attitude? Do you enjoy working independently within a small team? Do you have experience with the most common MS Office applications? Are you fluent in English and French, and do you speak any other European languages? Then we look forward to welcoming you in our team!
Overview Of Tasks
More specifically, your tasks will include:
The vacancy, based in Brussels, is a full-time position (38 hours per week) with a permanent contract under Belgian law. Applicants must have the right to work in Belgium. SMEunited offers a competitive salary package consisting of a gross monthly salary (ranging from €3.700 to €4.500 according to relevant experience) and several additional in-kind benefits. An attractive holiday plan is offered as well. Flexibility and balance between work and private life are equally important.
Contact
To apply, please send your CV and completed application form by email to [email protected] – quoting the reference “Executive Assistant” by 5 January 2026. First interview will be held on the week of 26 January. Details of candidates are kept in the reserve list of the association for six months. Candidates must inform SMEunited if they do not wish their data to be kept.
About SMEunited
SMEunited is the association of crafts and SMEs in Europe with around 70 member organisations from over 30 European countries. SMEunited is a recognised employers’ organisation and European Social Partner and represents crafts and SMEs in the European Social Dialogue and in discussions with the EU institutions. We speak on behalf of the 26,1 million SMEs in Europe which employ almost 87 million people. We are a non-profit seeking and non-partisan organisation.
Executive Assistant
Administration
Brussels, Belgium
Position closing date: January 5, 2026
Apply now
Job Description
Are you a highly organised and proactive person with proven experience of supporting executives? We are looking for an Executive Assistant to support the Secretary General and President in their daily work in a proactive, efficient and professional manner. This involves managing their calendars, preparing for and following up on meetings as well as general administrative and logistical support. Do you have a keen eye for detail? Are you a socially skilled person who is ready to work in an international environment? Do you have a flexible and proactive attitude? Do you enjoy working independently within a small team? Do you have experience with the most common MS Office applications? Are you fluent in English and French, and do you speak any other European languages? Then we look forward to welcoming you in our team!
Overview Of Tasks
More specifically, your tasks will include:
- Manage and prioritize complex schedules, ensuring optimal use of time and smooth coordination of internal and external commitments
- Prepare and follow-up meetings, and ensure delivery of tasks (program, briefings, documents, presentations, triggering follow-up action, etc.)
- Liaise with colleagues and external stakeholders to facilitate effective communication and information flow
- Contribute to process improvement and organizational efficiency through proactive problem-solving and initiative
- Maintain office systems, including email, monitoring and filing systems (databases, dashboards, etc.)
- Ensure easy continuation of office management
- Undertake other duties if requested
- Bachelor or Master degree or equivalent by experience
- Minimum of 3 years of experience in the field of executive assistance within EU affairs
- Excellent analytical skills – capable to quickly analyse and summarise complex data
- Self-confident manner, very good communication skills and ability to build effective relationships
- Attention to detail and high level of accuracy
- Excellent interpersonal skills and be a team player
- Strong organisational and multitasking skills with the ability to manage multiple priorities in a dynamic environment.
- Fully IT skilled, with good knowledge of MS Office applications and remote meeting applications (e.g. Zoom)
- Fluent in English and French – Dutch is an asset
The vacancy, based in Brussels, is a full-time position (38 hours per week) with a permanent contract under Belgian law. Applicants must have the right to work in Belgium. SMEunited offers a competitive salary package consisting of a gross monthly salary (ranging from €3.700 to €4.500 according to relevant experience) and several additional in-kind benefits. An attractive holiday plan is offered as well. Flexibility and balance between work and private life are equally important.
Contact
To apply, please send your CV and completed application form by email to [email protected] – quoting the reference “Executive Assistant” by 5 January 2026. First interview will be held on the week of 26 January. Details of candidates are kept in the reserve list of the association for six months. Candidates must inform SMEunited if they do not wish their data to be kept.
About SMEunited
SMEunited is the association of crafts and SMEs in Europe with around 70 member organisations from over 30 European countries. SMEunited is a recognised employers’ organisation and European Social Partner and represents crafts and SMEs in the European Social Dialogue and in discussions with the EU institutions. We speak on behalf of the 26,1 million SMEs in Europe which employ almost 87 million people. We are a non-profit seeking and non-partisan organisation.
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