Executive Assistant

Executive / Personal Assistant (Hybrid – NYC)

Location: New York City (Hybrid)

Type: contract: part time 20-30 hours a week

Reports to: Founder / Executive Team

The role would start as a contract and hourly rate with a guranteed minimum per week.

Email me directly why you may be a good fit: [email protected]

We’re looking for a highly organized, proactive Executive / Personal Assistant to support a fast-moving executive and team. This role requires strong judgment, discretion, and the ability to operate independently with little direction. You should be comfortable owning tasks end-to-end and keeping things moving without being asked.

Responsibilities

• Manage all travel logistics (flights, hotels, ground transport) for executives and team members

• Attend meetings, take notes, track action items, and ensure follow-ups happen

• Manage inboxes and prioritize communications

• Maintain schedules, calendars, and day-to-day organization

• Support in-office activities in NYC

• Run weekly task reviews and monthly KPI check-ins

• Handle ad-hoc requests and problem-solve as needed

• Travel when necessary

Requirements

• Prior experience as an Executive Assistant, Personal Assistant, or similar role

• Extremely organized, reliable, and detail-oriented

• Comfortable working with little to no direction

• Strong communication skills

• Flexible, resourceful, and calm under pressure

• Willing to travel

• Bonus: speaks more than one language

This is a high-trust role with real responsibility. You’ll be close to decision-making and expected to take ownership, not just take tasks.