About us:

• Akkodis is an organization with more than 1,000 engineering, scientific and digital experts in Belgium. Our mission is clear: create a smarter future together! We are a one-stop-shop for engineering, IT, Life Science, and new technologies. Our combined passion for talent and technology allows us to look at the world differently.
• With our 360° offer we support companies in all sectors in implementing Smart Industry solutions, from the up and reskilling of entire teams to the delivery of complete projects. Our added value? We make incredible happen!

What do you do all day?

Lab Modification

• Small lab modifications related to equipment commissioning across multiple Belgium sites.
• Coordinate and execute lab modification requests from start to finish, ensuring alignment with engineering and EHS (Environment, Health, and Safety) standards.

Needs Analysis & Feasibility

• Capture user requirements and conduct feasibility studies based on engineering standards and EHS guidelines.
• Review and evaluate documentation to assess potential EHS, QA (Quality Assurance), and engineering impacts.

Technical Solutions

• Analyze and propose technical solutions, including conducting Gemba walks to observe and understand operational realities.
• Support the drafting of critical documents such as URB (User Requirements Brief), work permits, and related project approvals, Modificative Notice, Technical change description.
• Collaborate with internal and external service providers to draft RFQs (Requests for Quotations) and technical specifications.

Documentation & Compliance

• Draft and manage technical and EHS documents (e.g., Mo Notice and TCD) in compliance with EHS, engineering, and applicable SOPs (Standard Operating Procedures).
• Maintain proper document management and archiving practices to ensure audit readiness and compliance.

Budget & Project Management

• Manage and monitor budgets related to lab modifications for equipment commissioning.
• Perform budget forecasting.
• Coordinate interventions with users, Life Cycle Owners (LCOs), and maintenance services, ensuring smooth handovers of installations and modifications.

Master Data & Monitoring

• Monitor updates and changes to Master Data for equipment and infrastructure.
• Identify and implement continuous improvement opportunities, proactively addressing potential issues.

Coordination & Communication

• Organize follow-up meetings and manage communications to ensure alignment with stakeholders.
• Serve as the single point of contact for lab modification coordination, fostering strong and collaborative relationships with Engineering teams.

Cross-Functional Collaboration

• Support the Lead of Lab Equipment in activities related to lab modifications.

Project Management

• Define the project scope to meet user requirements and ensure alignment with the
• Obtain comprehensive equipment quotes, including all necessary components, from approved suppliers
• Assessment of infrastructure, EHS, and CSI (Compliance, Sustainability, and Innovation) impacts due to new equipment.
• Collaborate with support functions to develop detailed cost, scope, and schedule estimates.
• Prepare total project cost estimates
• Drive the execution, ensuring approved scope delivery within timelines and budget expectations.

Your profile:

• Education: Bachelor’s or Master’s degree in Life Sciences, Engineering, Bioengineering, or related field.
• Strong experience in lab coordination.
• At least 5 years of experience in a pharmaceutical environment with a focus on delivering solutions.
• Excellent understanding of GxP regulations, 21 CFR Part 11, EudraLex Annex 11, or other international requirements.
• Proficiency in French and English, both written and spoken.
• Proven experience as Project and/or Team Coordinator.
• Demonstrated experience in technical documentation and compliance.
• Strong understanding of engineering standards, EHS (Environment, Health, and Safety) requirements, and quality assurance protocols.
• Ability to manage budgets and resources effectively.
• Experience coordinating with internal and external service providers.
• Solid understanding of laboratory operations, including familiarity with lab equipment.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with SAP or equivalent ERP systems.

What we offer you

• A full time, permanent AKKODIS contract with an attractive salary package including a company car, insurances, meal vouchers, etc.
• A position where you can grow and develop your career
• A super nice work environment & atmosphere within an international group
• A nice work/life balance with hybrid working model (on site + remote)
• An attractive events calendar including lunches, drinks (Happy hour) and other professional gatherings