Office Assistant

Join an investment firm that celebrates diversity and promotes a collaborative work environment. The Luxembourg office hosts a dynamic international team in a warm and respectful atmosphere.

Your Responsibilities

• In charge of office management and reception responsibilities.
• Scanning, printing and saving executed documents.
• Arranging for execution of documents.
• Manage diaries across various global time zones.
• Coordinate meetings (both internal and external), including preparation of meeting rooms and materials (including printing and binding).
• Arrange travel and accommodation for the regional team.
• Provide support to visitors from overseas offices.
• Coordinate meeting room arrangements and hospitality
• Prepare and submit expense reports monthly in accordance with company policy.
• Maintain confidential files for team members in compliance with GDPR.
• Handle routine inquiries and confidential correspondence, as well as sorting post.
• Assist in planning social events within the team.
• Perform other ad hoc duties as requested by the team.
• Carry out office management duties such as stationary orders, printer maintenance, beverages and snacks etc.

Your profile

• Fluent in English with good knowledge of French
• Proven track record as an Assistant, Executive Assistant or Office Manager within a corporate environment
• Proficiency in Microsoft Outlook, Word, and PowerPoint
• Knowledge of Diligent Boards
• Proactive with the ability to work independently or as part of a team
• Able to prioritize tasks decisively and resourcefully
• Attention to detail
• Flexible and adaptable. Able to cope with constantly changing priorities
• Resilient with a strong team focus
• Strong organizational and communication skills

Base Salary: maximum €50,000–€55,000 gross per year, commensurate with experience.

Could this be the right opportunity for you? Please do not hesitate to send your CV to be considered for this recruitment process.

Your application will be treated with the utmost discretion.

When using our services, our clients require that we introduce candidates already in possession of a valid Luxembourg work permit. If this is not your case, we regret to inform you we will not be able to consider your application.

We take your privacy as our utmost concern, and we manage your data with the highest degree of confidentiality. Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website.

We are an equal opportunity recruitment firm and welcome candidates from all backgrounds to apply.