Executive Assistant

Executive Assistant

Our client, a leading private equity investment firm, is seeking an experienced Executive Assistant to join their Luxembourg office. This is an excellent opportunity for a motivated professional who thrives in an international and collaborative environment. You will play a key role in supporting a busy Executive Team, ensuring the smooth coordination of their schedules, extensive international travel, and day-to-day operations.

Your Responsibilities

• Manage complex diaries and coordinate extensive international travel, including flights, hotels, ground transport, and visas.
• Oversee internal reporting, including expense management and team-related administrative tasks.
• Organise meetings and events in Luxembourg and abroad, from sourcing venues and coordinating logistics to providing on-site support when required.
• Liaise with portfolio companies, ensuring effective communication and cooperation.
• Work closely with fellow Executive Assistants and provide wider office management support as needed.

Your Profile

• Experience as an Executive or Personal Assistant in a fast-paced environment.
• Strong background in managing international business travel within and outside the EU.
• Fluent in English; knowledge of French or German is a strong advantage.
• Excellent interpersonal skills, with the ability to work effectively in a multicultural team.
• Highly organised, detail-oriented, proactive, and discreet, with proven reliability.
• Confident user of Microsoft Office (Outlook, Excel, Word, PowerPoint).

If this opportunity feels right for you, we’d love to hear from you.

Kindly note that a valid Luxembourg work permit is required for consideration.

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We are proud to be an equal opportunity recruitment firm and welcome candidates from all backgrounds.