Sr. Executive Assistant
e& UAEUnited Arab Emirates7 hours ago
Part-timeAdministrative
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Job Description
Provide comprehensive secretarial, documentation and database support and handle the day-to-day office requirements of the Department/Division/Section. Coordinates and supports the internal and external interfaces of the Departments/Division/Section and schedules/follows up on appointments, meetings and other events.
Responsibilities
Bachelor’s degree in business administration or related field
2-3 years of relevant experience in similar capacity
Provide comprehensive secretarial, documentation and database support and handle the day-to-day office requirements of the Department/Division/Section. Coordinates and supports the internal and external interfaces of the Departments/Division/Section and schedules/follows up on appointments, meetings and other events.
Responsibilities
- Receive, record and file incoming documents, mail and other communications addressed to staff of Department / Division / Section
- Record and dispatch office documents as per approved office procedures and practices
- Draft routine memos following guidelines from superior. Type letters, minutes of meetings and other correspondence, as required
- Schedule, record & maintain Department / Division Head’s agenda and assist in planning appointments, board meetings, conferences and other events as required by superior or Department staff
- Answer, screen and transfer telephone calls to the concerned staff
- Screen, receive and assist visitors/guests of Department/Division/Section
- Interface effectively with concerned Admin Section to arrange local and international trips of superior or staff
- Request for office supplies following approved office procedures and practices
- Follow up on routine and/or special reports as well as other activities, as required
- Demonstrate proficiency in using PC, fax, photocopy machine and other office equipment to support documentation requirements of managers and staff in assigned Department/Division/Section.
Bachelor’s degree in business administration or related field
2-3 years of relevant experience in similar capacity
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