About the Role

Sine Engineering is a leading global company developing advanced radio communication and navigation systems. We are building mission-critical infrastructure for the multi-million-drone era.

At Sine, you’ll work with cutting-edge technologies tested in the most challenging environments worldwide and see your ideas evolve into an ecosystem that safeguards humanity.

We are looking for an Administrative Manager to lead and optimize administrative functions for our Finnish operations. This role ensures smooth administrative workflows, efficient workplace operations, and consistently high-quality internal services.

We value great ideas, rapid iteration, and open collaboration- and we’re driven by the impact our solutions can make. We are seeking professionals in Finland who aspire to go beyond product development and contribute to shaping the world of tomorrow.

What You’ll Do

As our company grows in Finland, you will:

• Support office build-outs and expansions.
• Ensure adoption of company-wide administrative standards.
• Help build local administrative and corporate support capabilities that operate in a matrix structure with global functions.

This is a hands-on role with high ownership- ideal for someone who enjoys autonomy and wants to shape a growing international office.

Key Responsibilities

Building Local Administrative & Corporate Support

• Establish and structure local administrative routines (office admin, vendor management, documentation, P2P execution, compliance support).
• Act as the local anchor point for global corporate functions (People & Culture, Finance, IT, Workplace, Legal, Operations Excellence).
• Implement matrix-aligned processes that meet Finnish legal and operational requirements.
• Support future growth of local administrative capacity (evaluate additional roles or contractors).
• Maintain strong cross-functional communication to ensure seamless integration with global operations.

Administrative Processes

• Maintain documentation, archiving, contract storage, and records.
• Handle mail, courier services, and shipments.
• Support local procurement of non-technical goods and services.
• Ensure compliance with Finnish administrative rules and internal policies.

Vendor & Service Management

• Identify and manage local suppliers and service providers.
• Monitor service quality, negotiate terms, and follow up on invoices.
• Maintain vendor list compliant with company-wide procurement processes.

Company-Wide Standards & Alignment

• Implement global administrative, workplace, documentation, and procurement standards locally.
• Adapt global standards to Finnish requirements.
• Provide feedback to global teams to improve cross-country processes.

Finance & Compliance Support

• Support invoice handling, basic bookkeeping inputs, and office-related budgeting.
• Ensure compliance with Finnish H&S, fire safety, and workplace laws.
• Coordinate with global Legal, Finance, and People & Culture teams on local compliance needs.

Team & Visitor Support

• Serve as the main administrative point of contact for Finland-based employees.
• Support onboarding (workspace setup, access, welcome logistics).
• Coordinate travel, internal meetings, and local events.
• Assist international colleagues visiting Finland.

Cross-Country Coordination

• Work directly with the global COO on administrative readiness and office operations.
• Collaborate with global functions (People & Culture, IT, Finance, Workplace, Legal, Operations Excellence).
• Participate in global routines, reporting, and alignment meetings.

Office & Workplace Operations

• Oversee daily functioning of the Finnish office.
• Manage relationships with landlords, cleaning, maintenance, and security providers.
• Ensure workplace standards comply with Finnish regulations.
• Manage office supplies, furniture, equipment, meeting rooms, and deliveries.
• Coordinate access cards, keys, and visitor management.

Office Build-Out & Expansion

• Support planning and execution of office build-outs, refurbishments, relocations, and expansions.
• Coordinate with contractors and service providers during build-out phases.
• Assist with layouts, workstation planning, and workplace configurations with global teams.
• Ensure timely procurement and delivery of furniture, equipment, and materials.
• Oversee readiness, installation timelines, and move-in logistics.
• Conduct quality checks to ensure compliance with company-wide workplace standards.
• Track expenses and report status to the global COO and Finland Lead.

Requirements

Must-Have

• 3+ years of experience in administration, office coordination, or workplace operations.
• Good understanding of Finnish administrative and workplace regulations.
• Strong organizational and multitasking skills.
• Excellent English (Finnish strongly preferred).
• Hands-on, reliable, responsible, proactive.
• Ability to work independently with high ownership.

Nice-to-Have

• Experience with office build-outs or relocations.
• Background in tech, R&D, or international companies.
• Vendor management or procurement experience.
• Basic finance or invoice handling experience.
• Knowledge of Finnish H&S and workplace rules.

What We Offer

Paid Time Off:

• According to Finnish labor law

Health & Wellness Package:

• Lunch Benefit - daily lunch benefit up to the maximum tax-free limit as a fringe benefit on top of salary.
• Sport & Culture - annual balance for gyms, sports activities, cultural events and hobbies.
• Wellbeing Allowance - additional budget for massage, mental health services, and other wellbeing-related support.
• Extended Occupational Healthcare - enhanced occupational health coverage: GP, specialists, mental health, and partial dental care.
• Accident Insurance (24/7) - full coverage for accidents during both work and free time.
• Business Travel Insurance - insurance protection during business trips.
• Company Phone + Mobile Subscription - smartphone and mobile plan provided as a mobile phone fringe benefit.
• Snacks & Office Comforts - coffee, snacks, fruits, and other small office comforts.

Work Model:

• Flexible Working Hours.
• No-Crunch Policy - no systematic overtime; overtime is only possible with manager approval and is reimbursed or compensated with time off.
• Meeting-Light Culture - protected focus-time blocks and a minimal unnecessary meeting load.

Growth & Innovation:

• High-End Equipment - premium laptop, monitor, and peripherals.
• Lab & Gadget Budget - annual budget for hardware, tools, books, and learning materials.
• Hackathons & Offsites - regular internal hackathons, technical offsites, and innovation-focused events.

Travel & Mobility:

• Business Travel Expenses - coverage of tickets, accommodation, and local transportation during business trips.
• Per Diem (Vero Max) - daily allowances paid according to the maximum tax-free Vero rates in Finland and abroad.

Impact & Culture:

• Low-Hierarchy, Engineering-Driven Environment - a culture built on minimal hierarchy, strong engineering focus, and zero micromanagement.

Location

Tampere (on-site), full-time, permanent position.

Culture Statement

Don’t meet every requirement? Research shows that many candidates hesitate to apply unless they meet every qualification. At Sine Engineering, we value authenticity and encourage you to apply even if your experience doesn’t perfectly match every listed requirement. You might be the ideal candidate for this role- or another opportunity with us.

Join our dynamic team and play a key role in shaping the future of UAV technology. Reach out to us at [email protected]

Privacy Notice

By applying for this position, you consent to the processing of your personal data for recruitment purposes.

Your data will be handled in accordance with the EU General Data Protection Regulation (GDPR) and the Finnish Act on the Protection of Privacy in Working Life. We will retain your application data for a maximum of 6 months unless you consent to a longer retention period.

You may request access, correction, or deletion of your data at any time by contacting us at: [email protected]