Executive Assistant
Peoples GroupCanada2 days ago
Full-timeRemote FriendlyAdministrative
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We are hiring for this position out of our Toronto office. Successful candidates who apply outside of these areas will be expected to relocate and reside in a location that is within a commutable distance.
About The Role
This role provides high-level transactional and operational administrative support to multiple C‑Suite executives, serving as the primary liaison between the executives and both internal and external stakeholders. Responsibilities include proactive calendar management, meeting coordination, and organizing leadership team events. The position also oversees complex travel planning and logistics, develops sustainable systems and processes to enhance executive efficiency, and consistently anticipates needs to ensure seamless day‑to‑day operations.
About The Day-to-day
Peoples Group is a boutique financial institution with offices located in Vancouver, Calgary, Toronto, and Montreal that has been in the Canadian marketplace for over 35 years. Our mission is to exceed our customers' expectations by providing exceptional customer service backed by extensive product knowledge and experience.
Our culture here at Peoples Group is formed by our values: Trustworthy, Creative, Willing. We believe people don't choose a company to work for, they choose a company to join. We prioritize risk-based practices and procedures in order to remain risk intelligent and compliant. We value people, building relationships, and focusing on strengths; we execute with passion.
About The Work Environment
Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of in-office and remotely from home. Typically, you'll be working regular business hours, Monday to Friday between 8:00am and 4:30pm with flexibility around start/end times.
We Offer
Peoples Group is pleased to offer employees a competitive annual salary plus a discretionary profit share opportunity. Salary for this position will vary between $75,000 and $80,000 per year depending on the knowledge, skills, abilities and experience that the chosen candidate possesses.
Help us get to know you better by answering our application questions! Your participation is expected as an essential part of our selection process.
NOTE: This job posting is for an existing vacancy. Peoples Group is an Equal Employment Opportunity employer. Please accept our utmost appreciation for your interest; however, only those applicants under consideration will be contacted.
We value and celebrate individuality while fostering an inclusive workplace for everyone. If there's any way we can support or accommodate you during the selection process, please don't hesitate to let us know.
About The Role
This role provides high-level transactional and operational administrative support to multiple C‑Suite executives, serving as the primary liaison between the executives and both internal and external stakeholders. Responsibilities include proactive calendar management, meeting coordination, and organizing leadership team events. The position also oversees complex travel planning and logistics, develops sustainable systems and processes to enhance executive efficiency, and consistently anticipates needs to ensure seamless day‑to‑day operations.
About The Day-to-day
- Provide transactional and operational administrative support to multiple C-Suite executives.
- Act as the main point of contact between the Executives and internal and external stakeholders
- Proactively manage calendars and set up meetings.
- Coordinate meetings and events involving the executive leadership team.
- Make travel arrangements, prepare itineraries, and plan logistics.
- Create sustainable systems and processes for the Executive leadership team.
- Proactively think ahead to anticipate needs.
- At least 2 years of experience in an administrative to/ or executive assistant role directly reporting to upper management.
- A Bachelor’s degree is considered an asset
- Outstanding organization and time management skills
- Strong interpersonal skills and the ability to build relationships with key stakeholders.
- System proficiency in Microsoft products including MS Office Suite.
- Proficiency in using video conferencing tools and software.
- Excellent verbal and written communication skills.
- Ability to maintain a high level of professionalism and confidentiality.
- Ability to think critically and anticipate needs.
Peoples Group is a boutique financial institution with offices located in Vancouver, Calgary, Toronto, and Montreal that has been in the Canadian marketplace for over 35 years. Our mission is to exceed our customers' expectations by providing exceptional customer service backed by extensive product knowledge and experience.
Our culture here at Peoples Group is formed by our values: Trustworthy, Creative, Willing. We believe people don't choose a company to work for, they choose a company to join. We prioritize risk-based practices and procedures in order to remain risk intelligent and compliant. We value people, building relationships, and focusing on strengths; we execute with passion.
About The Work Environment
Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of in-office and remotely from home. Typically, you'll be working regular business hours, Monday to Friday between 8:00am and 4:30pm with flexibility around start/end times.
We Offer
- A hybrid work environment, enabling you to balance your personal and professional life seamlessly.
- Competitive salaries, profit sharing, RRSP matching and benefits from day one.
- Generous paid time off to help achieve a healthy work-life balance.
- A strengths-based approach, ensuring we work together more effectively.
- A commitment to your well-being in five key areas: Financial, Physical, Social, Career, and Community.
Peoples Group is pleased to offer employees a competitive annual salary plus a discretionary profit share opportunity. Salary for this position will vary between $75,000 and $80,000 per year depending on the knowledge, skills, abilities and experience that the chosen candidate possesses.
Help us get to know you better by answering our application questions! Your participation is expected as an essential part of our selection process.
NOTE: This job posting is for an existing vacancy. Peoples Group is an Equal Employment Opportunity employer. Please accept our utmost appreciation for your interest; however, only those applicants under consideration will be contacted.
We value and celebrate individuality while fostering an inclusive workplace for everyone. If there's any way we can support or accommodate you during the selection process, please don't hesitate to let us know.
Key Skills
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