Office Administrator

Job Description

The Role:

We’re looking for a proactive Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Dubai. In this role, you’ll play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.

The Main Responsibilities Of The Position Include

• Greeting visitors, clients, and staff in a friendly and professional manner
• Manage incoming calls, emails, and correspondence
• Schedule and coordinate meetings, appointments, and conference room bookings
• Handle courier and mail services (incoming and outgoing)
• Maintain and organize digital and physical files, documents, and office records
• Prepare reports, presentations, and documentation as required
• Assist with travel arrangements, expense reporting and calendar management
• Order and manage office supplies and equipment inventory
• Ensure the office space is clean, safe, and well-maintained
• Liaise with building management, service providers, and vendors
• Coordinate facility maintenance and IT support requests
• Monitor office budgets and assist with invoicing or petty cash handling
  
  

Main Requirements

• University degree in Office Administration or any other related field
• At least 2 years of experience in a similar role
• Excellent working knowledge of Microsoft Office tools
• Outstanding communication and interpersonal skills
• Responsible and professional in respect to appearance, behaviour and conduct
• Organised, methodological with a high attention to detail
• Ability to maintain confidentiality in all situations
  
  

Benefit From

• Attractive remuneration package
• Private health insurance
• Intellectually stimulating work environment
• Continuous personal development and international training opportunities
  
  

All applications will be treated with strict confidentiality!

Job Details

Role Level: Associate Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.xm.com Job Function: Administrative Support Company Industry/

Sector: Technology Information and Media and Financial Services

What We Offer

About The Company

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