Background

The Programme Management of Change Procedure is designed to assess, monitor, and control changes against an established and approved baseline. This baseline consists of key deliverables prepared and issued per programme phase, representing approved objectives, technical designs, execution plans, milestone schedules, and cost estimates (“baseline documents”).

At the end of each programme phase, or when predefined re-baseline criteria are met, the baseline is reviewed through a formal stage-gate process and frozen to serve as the foundation for the next phase. Any change impacting the assumptions of the current phase must be managed and controlled in line with the Management of Change Procedure.

As the programme transitions from design to construction, the focus and criteria for change monitoring evolve accordingly. The objective of the Management of Change Procedure is to ensure that significant changes are implemented safely, efficiently, and in a controlled manner, enabling the programme to realize its full value.

Role Overview

The Change Coordinator is responsible for coordinating and administering all changes managed through the Programme Management of Change Procedure.

Key Responsibilities

• Centralize the administration of all change requests processed through the Management of Change Procedure
• Maintain and manage the deviation and change register
• Verify the completeness (not the content) of change notice forms submitted by change originators
• Verify the completeness (not the content) of change assessment documentation
• Prior to closure of a change request, confirm that implementation measures are defined in accordance with the Management of Change Procedure
• Prepare and coordinate meetings of the Screening Panel and Change Review Board
• Ensure decisions and outcomes from change governance meetings are accurately recorded
• Coordinate with process owners to ensure appropriate expert representation is available for Change Review Board meetings
• Provide administrative and procedural support to the decision-making authority during meetings

Candidate Profile

Experience and Expertise

• Experience in programme or project management within complex environments
• Demonstrated involvement with management of change procedures and stage-gate review processes
• Experience coordinating and administering change requests, including maintaining registers and reporting
• Familiarity with project controls and integrated planning tools (e.g. Primavera P6, MS Project)

Education and Languages

• Relevant Master’s degree (or equivalent level of education)
• Fluency in English due to the international working environment

Additional Requirements

• Experience working in a highly regulated environment (e.g. nuclear, infrastructure, industrial, or comparable sectors)
• Willingness to travel to the project site as required