As our People Operations Specialist, you will be the primary People Ops contact for our team across Switzerland, the UK, and Poland (~120 employees). This is a hands-on role focused on running smooth, reliable HR operations day to day — from contracts and onboarding to payroll coordination and employee support.

Based in Warsaw, you’ll also act as the local People & Office contact for Poland, supporting office-related topics and ensuring a great onsite employee experience. Your mission is simple: make HR administration easy, scalable, and efficient, by standardising processes and automating wherever possible.

• HR Administration & Employee Support
• Own end-to-end HR administration across CH, UK, and PL (hire to exit)
• Act as the go-to person for employee HR questions and requests
• Maintain clear HR documentation and self-service resources

• HR Processes & Systems
• Run and optimise HR systems (e.g. BambooHR, Small Improvements, Go1)
• Standardise and improve HR processes across countries
• Automate workflows, reporting, and recurring admin tasks
• Identify inefficiencies in HR admin and implement smarter, simpler solutions
• Explore practical AI or automation tools to reduce manual work

• Payroll, Benefits & Compliance
• Coordinate monthly payroll with internal teams, Finance, and external providers
• Support country-specific requirements (e.g. UK pensions, statutory processes)
• Ensure HR data accuracy and compliance with local labour laws

• Poland Office & Local Operations
• Act as local People & Office contact in Warsaw
• Coordinate basic office administration and vendors

Requirements

• 3 - 5 years’ experience in HR Operations / HR Administration / People Ops
• Hands-on experience running day-to-day HR admin in an international environment
• Exposure to multi-country HR operations; UK experience strongly preferred
• Comfortable working independently and owning topics end to end
• Strong interest in process improvement and automation
• Being fluent in English and Polish is a must, fluent in German is a clear plus

Salary & benefits

• Base: PLN 11'000 – 14'500 monthly base salary
• 10% target bonus; ESOP eligibility
• Hybrid working model
• 26 days’ annual leave
• Team gatherings, regular team events

Ready to take the next step in a dynamic HR tech company?

At Coople, we connect companies and workers through a platform built for flexible work. We help businesses plan smarter and support people in finding jobs that fit their lives. Our values – Agile, Collaborative, Empowering, Fair, and Passionate – shape our team spirit and define the way we work to truly make a difference.