Kawader Human Resources Consultancy
Administrative Officer
Kawader Human Resources ConsultancyUnited Arab Emirates3 hours ago
Full-timeAdministrative
Job Description

Administrative & Office Support

  • Provide professional reception and front-desk services to visitors, ensuring a positive image of the Client.
  • Manage incoming calls, emails, and correspondence; screen, prioritize, and respond to routine inquiries efficiently.
  • Prepare, draft, and distribute internal communications such as emails, memos, reports, and announcements.
  • Maintain accurate records, files, and confidential documents through a structured archiving system.
  • Monitor and maintain office supplies, stationery, equipment, and refreshments.

Coordination & Communication

  • Manage calendars and schedule meetings, appointments, and committee sessions for the Line Manager.
  • Prepare meeting agendas, attend meetings, record Minutes of Meeting (MOM), and follow up on action items.
  • Coordinate communication between the department and internal/external stakeholders.
  • Ensure stakeholders are regularly informed of departmental updates and decisions.

Department & Operations Support

  • Assist in processing administrative requests such as leave schedules, return-from-leave requests, and workload forms.
  • Coordinate with the Operations Manager and relevant units regarding HR, budget, accreditation, and strategic documentation.
  • Identify departmental requirements related to furniture, IT systems, stationery, and maintenance, and follow up on approvals.
  • Support travel arrangements, transportation, and logistics for faculty, staff, and visitors.

Events & Special Assignments

  • Support planning and coordination of college/department events and activities for the Client.
  • Coordinate documentation and security clearance for external visitors and guest speakers.
  • Assist with onboarding and guidance of new administrative staff.
  • Perform any other duties assigned by the Line Manager in line with departmental needs.

Skills

  • Minimum of a Diploma in Business Administration, Office Management, or similar discipline.
  • 2-4 years of UAE experience in a similar role, preferably in higher education institutions.
  • A Bachelor’s degree, or professional qualification in a relevant discipline, will add an advantage.
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