International Atomic Energy Agency (IAEA)
Authorizing Programme Management Assistant(G6)
International Atomic Energy Agency (IAEA)Austria4 hours ago
ContractAdministrative
This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme.

The Division for Africa is responsible for planning, programming, implementing and monitoring the IAEA’s technical cooperation programme in the region, in line with the IAEA Statute, and the guiding principles and policies on technical cooperation, and operational guidelines. The Division responds to developmental priorities in Member States through effective programme management, increased Member State engagement, partnership building and improved coordination in the region.

Main Purpose

Under the supervision of the Section Head, the main purpose of the post is to ensure effective and timely processing of implementation actions and to contribute to planning and monitoring project implementation.

Functions / Key Results Expected

Contributes to project design by ensuring that human resource implementation aspects are taken into account; preparing implementation work plans for the Section; ensuring that resource requirements and costs are properly determined for human resource components in close consultation with Programme Management Officers, Section Heads, and other relevant IAEA staff;

Coordinates the timely implementation of human resource activities for all projects handled by the Section; distributes requests for experts / fellows / scientific visitors / training courses ensuring an equitable workload distribution; monitors human resource implementation work plans; analyses implementation statistics to identify issues and trends and recommend corrective action / improvements;

Oversees processing of human resource implementation actions, analyses basic factors affecting implementation results and identifies constraints and takes corrective action;

Recruits experts, places fellows/scientific visito0rs, and arranges training courses, with special emphasis on complex cases;

Acts as process leader for one implementation component; provides guidance and training to staff; ensures adherence to quality standards; monitors the effectiveness and efficiency of the process, and recommends improvements; provides back up to other process leaders;

In consultation with Project team, reviews requests and administrative and financial arrangements for experts / fellows / scientific visitors / training courses, and ensures compliance with established policies, regulations, rules and procedures; authorises and certifies administrative transactions and incurs obligations on behalf of the IAEA to implement human resource project components; and provides advice and proposes solutions for situations which deviate from standard practice.

Competencies and Expertise

Core Competencies (Competency Framework)

NameDefinition

Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

NameDefinition

Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.

Knowledge sharing and learning Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.

Required Expertise

FunctionNameExpertise Description

Administrative Support Correspondence and Written Communication Ability to draft correspondence, correct documents and present information.

Administrative Support Data Management Sound numerical skills, accuracy, and ability to pay attention to details.

Administrative Support Guidance and Training Office management and leadership skills to advise the implementation team and provide guidance to others.

Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in MS Office and the ability to use databases.

Administrative Support Travel Management Knowledge of a computerized travel system.

Qualifications, Experience And Language Skills

  • Completed secondary education.
  • Minimum of six years of relevant working experience in a clerical/administrative position, some of which in an international organization.
  • Experience in project or personnel administration and of processes and procedures in arranging training courses in various national circumstances
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
  • Administrative skills testing to IAEA standard might be part of the selection process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 66981 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

  • The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
  • Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
  • The IAEA is committed to gender equality and to promoting a diverse workforce.
  • Recruitment will be on a LOCAL BASIS only.
  • Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity , Professionalism and Respect for diversity .
  • The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

  • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
  • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

  • Appointment is subject to a satisfactory medical report.
  • Staff members may be assigned to any location.
  • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Organization

TCAF-Africa Section 1

Primary Location

Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

2026-01-13, 7:19:50 AM

Closing Date

2026-02-03, 11:59:00 PM

Duration in Months

36

Contract Type

Fixed Term - Regular

Probation Period

1 Year

Full Competitive Recruitment

Yes

Key Skills

Ranked by relevance
Apply