Prop Firm Match
HR Generalist
Prop Firm MatchAustria18 hours ago
Full-timeRemote FriendlyOther
About Prop Firm Match Global FZCO

Prop Firm Match Global FZCO is a leading platform for discovering, comparing, and selecting proprietary trading firms. We help traders make informed decisions by offering transparent comparisons, verified reviews, and audited payout data from top prop firms. Our mission is to bring clarity, trust, and efficiency to the prop trading ecosystem through data, product excellence, and people-first operations.

About The HR Team

The HR team was established in May 2025 and is currently being developed from scratch to support the company's growth and long-term needs. The function is responsible for building and managing the entire people lifecycle, including recruitment, onboarding, performance management, KPI frameworks, culture and engagement initiatives, HR software setup, management development, and offboarding. The HR function is directly managed by Ani: https://www.linkedin.com/in/animeruzhan/ .

Role Overview

The HR generalist will support the growth of Prop Firm Match's global team by ensuring smooth execution across recruitment coordination, onboarding logistics, documentation management, and employee support. Your role is to make HR operations seamless, organized, and trusted, enabling both leadership and employees to stay focused on delivering impact.

Requirements

Key Performance Objectives

  • Own Recruitment Coordination & Candidate Experience ▸ Schedule interviews efficiently across multiple time zones, ensuring zero delays or miscommunications

▸ Own the first stages of hiring - screening interviews, hiring questionnaires, cultural interviews

▸ Maintain real-time status tracking of all candidates in our ATS - Workable.

▸ Ensure candidate communication is fast, clear, and friendly, reflecting PFM's culture

  • Execute Smooth Onboarding & Employee Setup

▸ Prepare onboarding checklists, documentation links, access setup

▸ Coordinate welcome messages, team intros, first-week agendas

▸ Track completion of onboarding tasks and flag delays to HR lead

  • Maintain Accurate HR Documentation & Records

▸ Keep employee database and HR files clean and consistent in our internal HRIS

▸ Work collaboratively with our EOR partner

▸ Update org charts, leave tracking, contracts, and internal HR documents when needed.

  • Support culture & engagement activities

▸ Assist in organizing async team rituals (birthdays, kudos, highlights, feedback rounds)

▸ Track participation and collect feedback for continuous improvement

  • Be the 1st line of HR support

▸ Respond to common employee questions (policies, access, schedules, leave)

▸ Escalate sensitive or strategic items to HR Head.

Success Indicators

▸ Priority roles filled within agreed timelines with strong hiring manager satisfaction

▸ 90%+ positive feedback from candidates on recruitment experience

▸ Structured hiring processes documented and consistently applied

▸ Onboarding process fully standardized and operational

▸ HR documentation accurate, up to date, and easily accessible

▸ Improved retention and engagement indicators over time

▸ HR operations running smoothly with minimal escalations.

Required Qualifications

▸ Experience: 2-5 years experience in HR coordination, admin support, people operations, or recruitment assistance

▸ Organizational precision: keeping interviews, onboarding, databases, and documentation flawlessly structured

▸ Process discipline: following HR SOPs consistently and suggesting improvements

▸ Strong communication skills in English: this role is heavily including communication ▸ Clear & friendly communication: writing professional messages to candidates and employees

▸ Proactivity & ownership: flagging delays before they become problems

▸ Tool savviness: working with spreadsheets, Workable, Drive, Slack, Calendars, and Canva.

▸ Strong English communication skills: ability to communicate clearly, professionally, and in a friendly manner, including writing effective messages for candidates and employees in a communication-heavy role

Importantly,

▸ CET hours available: comfortable working remotely and asynchronously, coordinating across time zones

Nice-to-have

▸ Experience in fintech, trading, SaaS, or high-growth digital platforms.

▸ Familiarity and experience with performance-based hiring model by Lou Adler.

▸ Experience supporting remote global teams.

Hiring Process

Our process is clear, respectful, and focused on mutual fit:

  • CV Shortlisting

We shortlist applications based on alignment with the role's core requirements, experience, and competencies.

  • Deep Shortlist Survey & Assessment

Shortlisted candidates will be invited to complete a short survey with role-specific questions that help us better understand your experience, working style, and approach to real situations related to the role. As part of this stage, candidates will also complete a brief personality assessment. This is not about right or wrong answers — it helps us understand how you prefer to work, communicate, and collaborate, so we can ensure strong team fit and set everyone up for success. Both steps are designed to make the next interview rounds more focused, fair, and relevant to your strengths.

  • Practical Task Stage

Candidates who successfully pass the deep shortlist stage will be invited to complete two short practical assignments designed to reflect key aspects of the role. The tasks will assess both HR-related and recruitment-related competencies, focusing on real-life scenarios you may encounter in this position. The goal is to better understand your problem-solving approach, decision-making, and how you translate knowledge into practice. Detailed instructions and expectations will be shared with selected candidates at this stage.

  • Structured Interview

This interview will focus on your professional motivation, sense of ownership in recruitment, experience with HR operations, communication with candidates and other stakeholders, and alignment with our company culture and values.

  • Final Interview - Leadership

One or more conversations with senior leadership (Head of HR, CFO, and possibly the CEO), depending on the stage and role fit. These discussions focus on strategic alignment, ownership mindset, and long-term growth within the company. The exact format and number of conversations may vary based on the role and how the process progresses, ensuring both sides have the clarity needed before making a final decision.

  • Offer Stage

If it's a match, we'll begin with an informal offer conversation, followed by a formal written offer.

Benefits

Why Join Prop Firm Match Global FZCO?

▸ Contribute to a growing platform shaping the future of proprietary trading

▸ Work within a flat, collaborative team where your input is valued

▸ Competitive Compensation, Including Base Pay And Benefits

▸ 100% medical, dental, and vision coverage (U.S. only), including gender-affirming care

▸ Flexible PTO including sick time, holidays, refresh days, and sabbatical leave after five years

▸ Work remotely with the flexibility you need to maintain balance and focus.

▸ A professional, transparent, and healthy work environment that values both results and people.

Key Skills

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