Incyte
HR Coordinator (Temporary)
IncyteSwitzerland3 days ago
TemporaryHuman Resources
Overview

Summary

The primary purpose of the role is to support the full employee life cycle administration from a Human Resources perspective across the International and Technical Operations functions.

Duties And Responsibilities

Recruitment

  • Interviews scheduling and first point of contact for candidates
  • Interview travel arrangements & follow-up
  • Manage master agreements with various recruitment agencies

HR Administration

  • Manage the employee life cycle process set-up and administration from hire to retire (production of employment contracts, work permits authorizations, vacation, separations, checklists, work certificate, etc.) for the assigned employees’ population.
  • Manage the new employee’s onboarding (i.e. creation in HR database, collection of documents), including the Induction program for new employees.
  • Manage and update all HR templates.
  • Manage working time and absence management (working time tools, vacation entitlement, reports for HRBP).
  • Organize the maintenance and the management of employee files according to all laws and regulations in Switzerland and oversight in local countries.
  • Further develop and continuously improve all aspects related to HR administrative processes, documents and checklists.
  • Administer the relocation costs in Switzerland (language training, tax, tracking costs, liaise with the provider, etc.).
  • Manage HR suppliers, contract, purchase order creation and follow-up on invoices and costs vs budget (accruals)
  • Manage contract signature, file and full onboarding (including new hire notification) for Contractors (temporary employee) and new hire notification for consultants.
  • Provide HR Team support (schedule meetings, manage Teams channel and HR mailbox)
  • Manage surveys and audit

Compliance & Culture

  • Contribute positively to a strong culture of business integrity and ethics
  • Act within compliance and legal requirements as well as within company guidelines

Requirements

  • Strong professional experience in a similar role, ideally in a multinational company. Pharma industry is a plus.
  • Relevant HR education is a plus such as HR Certificate or Brevet HR.
  • Excellent HR administration knowledge and expertise.
  • Payroll and legal knowledge of different European countries are an asset.
  • Strong experience with various HR management systems.
  • Good project management experience.
  • Be reliable, timely and accurate with high integrity to manage confidential information.
  • Attention to details and ability to handle several tasks simultaneously.
  • Be customer oriented with excellent interpersonal skills.
  • Excellent organizational skills and ability to work independently.
  • Team work spirit, adaptable and self-motivated.
  • Very good knowledge of Microsoft Office tools
  • Fluent in English, any other European language will be an asset.

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.

We Respect Your Privacy

Learn more at: http://www.incyte.com/privacy-policy

The Incyte hiring organization processes your personal data to manage your job application in order to enter into an employment relationship with you if you are the successful candidate.

During the process, you may be asked to respond to questions that will screen out your application if you do not meet certain objective criteria required by the job. You can learn more about this process here.

You may have the right to access, delete, restrict, edit, move, or object to the use of your personal data. You may also have a right to report concerns to the authority responsible for data privacy in the country where the position is based or where you live or work.

You can learn more about Incyte’s data protection practices here. By accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable).

Please contact [email protected] if you have any questions or concerns or would like to exercise your rights.
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