Assistant Project Manager

Key Responsibilities

Project Financials & Reporting

• Manage project budgets, forecasts, and expenditure tracking.
• Prepare and present regular financial and progress reports to Project Managers and senior leadership.
• Process purchase orders, invoices, and vendor payments in line with company policies.

Project Coordination & Scheduling

• Maintain master project schedules, milestones, and deliverables.
• Coordinate onboarding and offboarding of project staff, contractors, and vendors.
• Manage access requirements, passes, and site inductions.

Documentation & Governance

• Maintain accurate and up-to-date project documentation, registers, and logs.
• Ensure compliance with internal governance frameworks and regulatory requirements.
• Support risk management processes and maintain issue/action registers.

Stakeholder Engagement

• Act as the central liaison between Project Managers, internal departments, and external vendors.
• Organise and facilitate project meetings, workshops, and briefings.
• Prepare agendas, meeting minutes, and follow-up actions.

Skills & Experience

• Proven experience as a Senior Project Coordinator or Project Administrator in large-scale relocation, construction, or mining projects.
• Strong financial management skills, including budget control and reporting.
• Advanced organisational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, SharePoint, Primavera).
• Excellent written and verbal communication skills.
• Strong stakeholder management and negotiation abilities.