HR Operations Coordinator (Interim – 8 Months)

Ideal for early‑career HR professionals or recent HR interns

A leading global biopharmaceutical organisation is seeking three HR Operations Coordinators to support a high‑volume project focused on reference letter management. This role sits within a collaborative, process-driven HR Operations team and offers a strong entry point for someone looking to build experience in a structured HR environment.

You will play a key role in ensuring reference letters are produced accurately, efficiently, and in line with internal processes. This is a coordination-focused position rather than an HR advisory role.

Key Responsibilities

• Coordinate the end‑to‑end reference letter process
• Track progress and follow up with managers to ensure timely completion
• Send reminders and manage documentation workflows
• Maintain accurate employee records and documentation
• Support process consistency and accuracy during peak periods

Skills & Competencies

• Strong comfort working across multiple digital systems
• Highly organised, proactive, and detail-oriented
• Confident managing coordination tasks and chasing updates
• Collaborative mindset — especially when it comes to proofreading or cross-checking documents

Languages

• English and German required
• Strength in one language is perfectly acceptable — the team supports each other

Tools You’ll Use

(Full training provided — previous experience not needed)

• Workday
• Electronic Document Management System
• Swiss+ (reference letter creation)

Why Apply?

• Great opportunity to build hands‑on HR Operations experience
• Supportive team environment with strong onboarding
• Exposure to global HR processes and systems
• Potential involvement in future projects or extensions (not guaranteed)