Project Associate

Job Description

• Position Information
  
  
  

Office/Unit/Project

UNDP Türkiye

Climate Change and Environment Portfolio

Kigali Implementation Plan (KIP) for the Republic of Türkiye Project

Title Project Associate

Level NPSA-7

Duty station (City and Country) Ankara, Türkiye

Type (Regular or Short term) Regular

Office- or Home-based Office Based

Expected starting date March 2026

Expected Duration 12 months, possibility of renewal based on the satisfactory performance and availability of funding

Position Number 201843

• Office/Unit/Project Description
  
  
  

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

UNDP positions itself as a development partner that brings global knowledge, through a multi-sectoral approach – the key comparative advantage of UNDP - and concentrates its work on 3 programmatic fields: i) Inclusive and Sustainable Growth, ii) Inclusive and Democratic Governance, iii) Climate Change and Environment.

CCE Portfolio focuses on three programmatic areas that complement each other: 1-Natural Resource Management contributing to sustainable environment management and conservation of natural resources in production landscapes, within the general framework of the ecosystems approach; 2- Climate Change and Disaster Resilience (including chemicals and waste) strengthening institutional capacities for analysis and risk management for resilience with a specific emphasis on climate change, and 3- Cooperation with relevant stakeholders to promote energy efficiency and renewable energy.

Türkiye approved ratification of the Kigali Amendment in March 2021 and ratified on 10 November 2021. The country has progressed in meeting its commitments relevant to the Montreal Protocol and its amendments through implementing several programs, laws, and other policy instruments such as codes and standards. The country has phased-out Ozone Depleting Substances (ODS) and Hydrochloroflourocarbon (HCFC) consumption much beyond the limits established by the Montreal Protocol phase-out schedule, nevertheless, this achievement has also resulted in an increase in Hydrofluorocarbon (HFC) consumption. In this regard, Türkiye has elaborated many national plans that contribute to reducing the consumption of ODS and HFCs, as well as increasing energy efficiency (EE) and cooling demand reduction.

Stage I of the Kigali Implementation Plan (KIP) for Türkiye has been developed by the government of Türkiye through its National Ozone Unit (NOU), which operates within the Directorate of Climate Change of the Ministry of Environment, Urbanisation, and Climate Change (MoEUCC). This project document has been prepared with the support of UNIDO as the Lead Agency and UNDP as the Cooperating Agency. Stage I of the KIP aligns with the cost guidelines for the phase-down of HFCs in Article 5 countries as specified by the Executive Committee Decision 92/37. The Executive Committee approved, in principle, stage I of the KIP for Türkiye for the period 2024–2029 to reduce, by 2029, HFC consumption by 14.4 per cent of the country’s baseline.

Responsibilities

Stage I of the KIP will be implemented in three tranches. Under the stage I of KIP, UNDP will be responsible for:

Component 1: Regulatory framework and control mechanism

Component 2: Project addressing end users (establishing an accredited testing laboratory)

Component 3: Technical assistance and monitoring the use of HFCs as fire extinguishing agents, solvent and propellant in aerosol sector

Component 4: Campaigns on regulation, energy efficiency, and climate change

The Project Associate (PA) will allocate %100 of his/her time to the Kigali Implementation Plan (KIP) for the Republic of Türkiye Project for the whole project’s duration. PA will assist the Project Manager in fulfilling his/her duties and tasks. The PA will be responsible for supporting day-to-day implementation of project activities, drafting progress reports and output-related substantial documentation, as well as liaising with the donor and national and international stakeholders at the institutional level. PA will also provide assistance to other key experts or relevant stakeholders, as deemed necessary by the Project Manager.

• Scope of Work
  
  
  

Under the supervision of the Project Manager, the Project Associate is responsible for efficient and timely implementation of the activities referred in the project document and the associated work plan. S/he is also expected to support project planning and AWP formulation as well as quality check of the technical reports and other outcomes. S/he will maintain high standards of service delivery, including adherence to deadline, quick response time, accuracy and completeness of information, sensitivity to client needs.

Project Planning And AWP Formulation

• Support the preparation of AWPs of the Project.
• Support the preparation of the annual budgets and procurement plans of the Project under the coordination of Project Manager and Projects Implementation Administrator.
• Make periodic revisions of AWPs and procurement plans of the Project in consultation with the Project Manager.
  
  
  

Timely and effective implementation of the project

• Provide general administrative support to ensure the smooth running of the project management.
• Provide project logistic support to the Project Manager and short-term consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tour, etc.).
• Support the control of budget expenditures by preparing payment documents, Daily Subsistence Allowance (DSA) documents for the project staff and reviewing financial reports.
• Control the usage of non-expendable equipment (record keeping, drawing up regular inventories).
• Keep regular contact with project experts and consultants to inform them about the project details and changes.
• Contribute to the work of the NOU by collecting, compiling, translating and updating relevant project information, official data and reports as required and other NOU activities. Provide English translation as required.
• Draft Terms of References, and other administrative documentation for procurement of goods, services, and consultancies.
• Provide logistical support to the project staff and project consultants, inter alia, for travel arrangements.
• During the visits of foreign experts, manages their visa support, transportation, hotel accommodation etc.
• Support project experts during the implementation and monitoring of site-based joint activities with local stakeholders.
• File and archive all relevant correspondence and project-related documents (tender dossiers, proposals, technical reports, evaluation reports etc.).
• Plan and organize the implementation of project activities according to AWP and project budget. Coordinates implementation with, and between, the project partners, ensuring effective information flows between partners.
• Organize the Project Steering Committee meetings.
• Organize and coordinate project meetings, reviews and site visits.
• Organize project events (meetings, workshops, events, seminars, training).
• Monitor timetable and performance of contractors (consultants, companies) and make necessary amendments thereto.
• Monitor bottlenecks and problems in project implementation, proposes/takes necessary corrective actions as required.
• Prepare inputs to APR and compile project reports according to the project document (monthly reports, quarterly reports, donor reports, final report).
• Draft correspondence, notes, briefs, and other materials and documentation.
  
  
  

Project inputs administered timely and efficiently according to project plans and UNDP procedures

• Prepare inputs to tender documents, technical specifications, terms of references, bills of quantities.
• Assist in evaluation of bid and offers, compile and support preparation of documentation (bid opening report, evaluation and selection reports).
• Assist in the selection of project experts and consultants and participates in the selection processes.
  
  
  

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

• Institutional Arrangement
  
  
  

Project Associate will report to the Project Manager and work in close co-operation with the Portfolio Manager, M&E Officer and Projects Implementation Administrator to ensure the project inputs are administered timely and efficient manner according to UNDP rules and procedures. The Project Associate is expected to work in the premises of the Directorate of Climate Change under the Ministry of Environment, Urbanization and Climate Change, as requested.

• Competencies
  
  
  

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area Name Definition

Business Management Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
  
  
  

Business Management Digital Awareness and Literacy

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
  
  
  

Business Management Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
  
  
  

Business Management Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
  
  
  

Business Management Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
  
  
  

Business Management Operations Management

• Ability to plan and coordinate administrative and logistical processes to ensure smooth implementation of project activities.
  
  
  

Business Management Knowledge Management

• Ability to collect, document, organize and share information, ensuring systematic filing and accessibility of project records.
  
  
  

Technical - Finance Budget management

• Ability to support budgetary aspects of work planning process, drawing and management of team budget
  
  
  

Technical – _Procurement

Procurement

management

• The ability to acquire goods, services or works from an outside external source
• Minimum Qualifications of the Successful NPSA
  
  
  

Min. Education Requirements

• Secondary education is required, or
• University Degree in engineering, urban or/and regional planning, climate change, faculty of science or environmental sciences, or related fields will be given due consideration, but it is not a requirement.
  
  
  

Min. Years Of Relevant Work Experience

• A minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible administrative and at least one (1) year project experience is required.
  
  
  

Required Skills

• Excellent command of office software, such as word processors, spreadsheets, databases.
• Experience in project cycle management in the public or private sector or NGOs or international organizations.
  
  
  

Desired skills in addition to the competencies covered in the Competencies section

• Experience in budget planning and monitoring.
• Experience in project management as part of national or international organizations, preferably in the area of environment and sustainable development (Montreal Protocol, Climate Change, Waste Management, Chemicals Management, Energy Efficiency, etc.) is highly desirable.
• Experience working in UN Organizations.
• Experience in organizing and coordinating events and activities including planning, organizing logistics, and preparing documentation for hybrid, in-person, and online formats.
• Experience in at least 1 project in collaboration with governmental organizations and/or local governments.
• Additional years of experience working with international institutions/organizations.
  
  
  

Required Language(s)

• Fluency in written and spoken Turkish and English is required.
  
  
  

Professional Certificates n/a